Property Management Coordinator – Property & Acquisition Specialist 4 – Non-Permanent – *03761-24

FULL-TIME/NON-PERMANENT
PROPERTY MANAGEMENT COORDINATOR
PROPERTY & ACQUISITION SPECIALIST 4

Lands Program – Real Estate Services
Olympia, Washington – Thurston County

This position may be eligible for telework.   The assigned work location of this position is in Olympia.

Anticipated Appointment Length:
April 15, 2024 – June 30, 2025

Did you know WDFW manages more than one million acres of owned and controlled lands including hatcheries, shellfish beds, wildlife areas and public fishing access areas?

This position coordinates the delivery of property management services for these lands across the entire state while providing technical support and recommendations.

This is an opportunity to assist with analysis, internal and external communications, and document preparation for potential transactions.

In this dynamic role, you consult with and provide recommendations to upper management for responses to state/federal audits and legislative inquiries.

With your experience, you will assist with resolution of property management issues and disputes.

Here are some things you will be doing in this role:

Provide property management support for agency-owned and managed property statewide while consulting with Property Management Supervisor regarding applicable laws, statutes, policies, and procedures: 

• Draft easement, lease, agreement, and permit language, including risk management considerations through appropriate indemnity, insurance, and bond provisions.
• Coordinate with fiscal team to ensure timely collection of rent, fees, and leasehold excise taxes for residential and commercial leases.
• Manage real property inventory records.

Manage statewide land leases, aquatic leases, and cooperative agreements with other government entities (e.g. WDNR, BLM, BOR, etc.): 

• Under the direction of Property Management Supervisor, and in coordination with regional staff, negotiate lease/agreement terms, conditions, language, and deliverables.
• Verify accuracy of legal descriptions, maps, and exhibits.
• Coordinate with fiscal team to ensure timely payment of rent and fees due.

Manage Payments in Lieu of Taxes (PILT), county assessment, fire district contract, HOA, and Lake Management District accounts: 

• Manage account records including invoices, parcel data, and contracts; Log receipt of all invoices and request invoices as necessary to ensure timely payment.
• Verify accuracy of and submit invoices for payment; Calculate and provide final PILT amounts to Property Management Supervisor for submittal to the Treasurer’s Office; Track payments made.
• Coordinate fire district contract renewals with regional and HQ staff, DNR, and local fire districts; Work with county assessors annually to confirm accurate parcel information and update as necessary.

WORKING CONDITIONS:

• Work Setting, including hazards:
  • ~95% of time in an office or telework setting. Hazards may include sitting for long periods of time at a desk in front of a computer while typing or writing, working under fluorescent light.
  • May spend about 5% of time conducting field-based activities or travelling with some overnight stays required. Hazards could include driving in inclement weather or on gravel roads, walking on uneven terrain and outdoor exposure to varying weather conditions.
• Schedule:
  • Primarily 8:00 AM – 5:00 PM, Monday – Friday. Some travel or deadlines may require work outside these hours.
  • Option for flexible schedule may be available.
• Travel Requirements:
  • Minimal travel or overnight stays.
• Tools and Equipment:
  • Standard office equipment, such as computer, telephone, and vehicles, etc.
• Customer Interactions:
  • Attending virtual and in-person meetings, responding to emails and phone calls. Daily interaction with customers.
  • Some interactions may include interactions with hostile customers.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree involving major study in business or public administration, real estate, economics, accounting, park planning, natural resource management, or related field.

And

• Two (2) years of experience selling, purchasing, leasing, appraising, or managing real property.

Or

• One (1) year of experience as a Property and Acquisition Specialist 3.

Please note:

• Closely related qualifying experience may be substituted for the required education on a year-by-year basis.

Special Requirements/Conditions of Employment:

• Licensed real estate agents and/or brokers in the state of Washington will be required to place their license on hold within 30 days of employment. 30-day timeline may be negotiated with supervisor prior to and/or upon employment.

 
PREFERRED QUALIFICATIONS:
In addition to those required qualifications, our ideal applicant will also have some or all of the following: 

• Project management experience demonstrating ability to effectively prioritize multiple issues/tasks.
• Ability to utilize critical thinking skills and problem solve.
• Excellent communication skills, both written and verbal.
• Ability to read and interpret maps, surveys, and legal descriptions.
• Knowledge of title research and escrow procedures.
• Ability to clearly and concisely present recommendations, ideas, and rationale for decisions.
• Contract management experience.
• Knowledge of grant compliance policies and funding restrictions.
• Knowledge of appraisal processes and requirements for natural resource lands.
• Computer proficiency in MS Office suite of software.

Supplemental Information

Please note: Failure to follow the instructions below may lead to disqualification.

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.

In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume.
• Three professional references.

IMPORTANT NOTE: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

Diversity, Equity, and Inclusion Employer

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to Cheri.Weld@dfw.wa.gov.
• Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

MILITARY SPOUSE PREFERENCE NOTICE: 

To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at Cheri.Weld@dfw.wa.gov.
• Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
• Include your name as it appears on your application in careers.wa.gov.

Note: Please blackout any PII (personally identifiable information) data such as social security numbers. 

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov,  or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

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