Purchasing Assistant and Administrator

Job title:

Purchasing Assistant and Administrator

Company

Ayesa

Job description

Company DescriptionAyesa is a globally-oriented, forward-thinking company deeply committed to fostering diversity, inclusion, equity, and sustainability. These principles form the bedrock of our dedication to our 11,300 employees and serve as the driving forces behind our spirit of innovation.With a presence in 23 countries worldwide, Ayesa has earned a prominent international reputation in various engineering fields, including infrastructure, water conveyance and treatment systems, transportation, marine projects, waste management, aeronautics, and defense. Additionally, Ayesa is a well-established technology consultancy, specializing in facilitating the digital transformation of large corporations, particularly in the utilities sector, and providing technological solutions for public institutions.As a technology and engineering firm, we complement our technological proficiency with the capacity to design physical infrastructures. This includes crafting distinctive buildings that imbue cities with character, designing iconic bridges that seamlessly blend into their surroundings, creating transportation systems such as high-speed roads, intelligent roadways, stations, and airports that serve as the backbone of regions, and engineering remotely controlled networks for energy and water distribution, driving urban and demographic development.PositionWe are seeking a dynamic individual to fill the role of Purchasing Assistant and Administration Support for Project Managers. This position is integral to the smooth operation of our projects by providing essential support in purchasing activities and administrative tasks. The ideal candidate will be highly organised, detail-oriented, and capable of multitasking in a fast-paced environment.Key Accountabilities· Point of contact for onsite CQA engineers· Receive and enter weekly timesheets for CQA engineers every Monday· Arranging courier collections for deliveries to laboratories for site test samples· Collating details of the samples and creating and sending schedules to the labs· Use of online portal to book and check lab testing· Formatting reports, documents and presentations· Preparing appropriate, relevant documentation and equipment for site engineers· New supplier questionnaire forms sending and completing· Compiling basic information for new project tender documents and liaising with other departments to collate information and finalise documents ready for submission· Minute taker for weekly departmental resource meeting· Supporting project managers to submit quality plans the 4Projects system· Support for PM’s during monthly billing period with schedules of time and expenses ready to invoice· Electronic and manual filing as required· Answering the main incoming telephone line, as required· General Ad-hoc assistance as requiredRequirementsSkills and knowledge· Creation of all purchase orders for the business in a timely manner· Liaising with project managers and receive e-mail instruction to create a purchase order· Identifying the correct project and supplier for the PO· Where appropriate follow the procedure for obtaining three relevant quotes for the work to which the PO relates· Completing the bid comparison form· Completing requisition forms· Creation of PO and see it through the approval processOther informationWe are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Expected salary

Location

St Helens, Merseyside

Job date

Sat, 11 May 2024 01:44:30 GMT

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