JOB DESCRIPTION

Org. Setting and Reporting
In its Resolution A/RES/72/279, the United Nations General Assembly endorsed the transformation of the Development) as a stand-alone coordination office within the United Nations Secretariat, namely the Development Coordination Office (DCO). DCO now assumes managerial and oversight functions of the resident coordinator system under the collective ownership of the members of the United Nations Sustainable Development Group (UNSDG). This position is located in the United Nations Development Coordination Office (DCO), in the Business Management Branch. The Associate Human Resources Officer reports to the Team Lead HR Administration.

Responsibilities
General • Provides advice and support to managers and staff on human resources related matters. • Keeps abreast of developments in various areas of human resources. Recruitment and placement • Coordinates with client offices in identifying upcoming vacancies, in particular as it relates to interagency capacities and Resident Coordinators. • Prepares assigned vacancy announcements and coordinates onboarding and offboarding steps. • Reviews recommendation on entitlements based on appointment modality. • Prepares and presents exceptional cases for review by Team Lead, Chief of HR and submits related records in the exception log. • Serves as ex-officio in examinations boards and, as needed, in assessment panels. • Monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts. • Supervises the maintenance of the human resources filing system. • Organizes and coordinates the UNHQ Internship Programme. Administration of entitlements • Monitors, administers and provides advice on salary and related benefits, travel, social security entitlements, billing related to interagency capacities • Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules. • Coordinates with Finance the submissions for general temporary assistance (GTA) positions, reviews funding sources and maintains records. Staff development and career support training • Identifies and analyzes staff development and career support needs and designs programmes to meet identified needs. • Provides induction orientation and briefing to new staff members. • Identifies opportunities for process improvement, clarifying workflows, and automation in data collection. • Supports the team’s SharePoint page with updated information, visuals, links to various HR dashboards, ensuring accuracy and reliability of information. Other duties • Prepares reviews of matters related to outside activities and financial disclosure. • Provides guidance to programme managers on outside activities and financial disclosure policies and procedures and by undertaking whole office review. • Identifies, analyzes, and interprets data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. • Tracks and reports on progress regarding HR admin specific initiatives. • Develops reports or other tools to effectively summarize findings and convey information to management.

Competencies
PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education
A first-level university degree in human resources management, business or public administration, social sciences, education or related field.

Job – Specific Qualification
Not available.

Work Experience
A minimum of two (2) years of progressively responsible experience in human resources management, administration or related area is required. One year or more of experience in data analytics or related area is desirable. Experience in human resources within the UN common system agencies, funds and programmes, is required. Experience in using ERP / Oracle based recruitment systems, such as Inspira, is desirable. Experience in human resourses in a large, multilateral organization with field offices, is desirable. Experience administering senior level positions and interagency capacities in large international organizations, such as the United Nations, is desirable. Experience with data visualization tools such as Power BI, Canva, or similar, is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage. “Fluency equals a rating of “Fluent” in all four areas (read, speak, write and understand) and “Knowledge of” equals a rating of “Confident” in two of the four areas.

Assessment
Evaluation of qualified candidates may include an assessment exercise, which may be followed by competency-based interview.

Special Notice
Appointment against this post is open for an initial period of one year and may be subject to extension subject to legislative body funding availability. Candidate selected will be granted a fixed-term appointment limited (“FTA limited”) in accordance with section 2.2(b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. United Nations Secretariat staff members who meet the definition of “internal candidate” in staff rule 4.10, who are selected for a position subject to FTA Limited will be reassigned to the position without a lien to their parent position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. “Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. ” At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?”

United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Employment Type: FULL_TIME

Level of Education: Bachelor Degree

Date Posted: 2025-03-27

Application Deadline: 25-Apr-25

Work Hours: Monday – Friday, 8 AM – 5 PM

Experience in Months: 60