Re-advertisement: Call for interest: Human Resources Assistants (GS5) and Associates (GS6), Recruitment Administration Services, Global Shared Services Centre, Budapest, Hungary

To improve global efficiencies in recruitment, UNICEF Global Shared Services Centre Operations Section is setting up a new Recruitment Administration Services (RAS) unit and is seeking a Human Resources Assistants (GS5) and Associates (GS6) to provide globally specialized administrative recruitment support.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, results.

UNICEF’s Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Business Information and Technology.

Our mission is to be a Centre of Excellence for the global delivery of efficient services within a culture of customer service, continuous business improvement, knowledge-sharing and innovation to support the effective achievement of UNICEF’s program results worldwide.

The HR Administration Section delivers high quality, responsive, timely and equitable human resources services for UNICEF offices which include onboarding, staff entitlements, benefits, separation and other administration support. To improve global efficiencies in recruitment, UNICEF Global Shared Services Centre Operations Section is setting up a new Recruitment Administration Services (RAS) unit and is seeking a Human Resources Assistants (GS5) and Associates (GS6) to provide globally specialized administrative recruitment support.

This is a re-advertisement, candidates who have already applied will not need to re-apply.

How can you make a difference?

Human Resources Assistants and Associates in RAS provide administrative, procedural and operational support to the efficient implementation of recruitment services for all categories of staff globally, ensuring accurate and timely delivery of services in compliance with UNICEF HR rules and regulations.

Key functions, accountabilities and related duties/tasks for HR Assistants (GS5):

• Focal point for candidates in the various stages of the recruitment process
• Responsible for service delivery to designated client groups within the expected SLAs with accuracy and high-quality standards
• Liaises with HR Business Partners and Hiring Managers along the recruitment process
• Prepares vacancy announcements in UNICEF’s Talent Management System, circulates internal and external advertisements
• Performs longlisting and pre-screening of candidates against minimum criteria and eligibility
• Arranges and organizes online assessments
• Coordinates interview arrangements
• Assigns status, adds comments to all reviewed candidates
• Informs unsuccessful candidates by sending timely system notifications
• Liaises with GSSC HR Administration Onboarding as necessary
• Maintains talent pools
• Monitors life cycle of recruitment process
• Keeps abreast of recruitment related policies and procedures
• Communicates and escalates non-compliance

Key functions, accountabilities and related duties/tasks for HR Associates (GS6) in addition to above:

• Makes input into the design and development of improved services and delivery processes and is expected to work independently
• Conducts quality checks of longlists
• Takes part in emergency and batch hiring
• Supports recruitment performance reporting
• Reviews of exception and special recruitment requests
• Performs ad hoc responsibilities and supports projects as requested by the section

As an advocate for every child, you will receive

• A competitive salary which is exempted from paying national income taxes in Hungary on United Nations emoluments with

– a net minimum monthly salary of approximately HUF 498,070.00 at GS5 level

– a net minimum monthly salary of approximately HUF 587,257.00 at GS6 level

• Hybrid work opportunity
• Holidays and leave, including 30 days of annual leave per year
• Parental leave
• Dependency allowance
• United Nations sponsored medical insurance plan
• Pension plan
• Optional life insurance plan
• Access to professional development and learning programs, online learning and learning path
• Access to staff well-being support
• Access to career development support

To qualify as an advocate for every child, you will have…

• Completion of secondary education (high school diploma) is required.
• For candidates without university degree, five years progressively responsible Human Resources working experience with at least one year of dedicated recruitment work for GS5 level, and six years progressively responsible Human Resources working experience with two years of dedicated recruitment work for GS6 level is required.
• For candidates with university degree, a BA degree is counted towards 3 years of professional experience, while an MA degree is counted towards additional 2 years of professional experience.
• Excellent time management skills, attention to details and ability to plan and prioritize.
• Customer-oriented with strong administrative and organizational skills.
• Effective interpersonal skills with proficient written and verbal communication skills.
• Work experience in shared service centre context is an asset.
• Working knowledge of the Microsoft Suite products (MS Word, MS Excel, and MS PowerPoint).
• Experience in working in enterprise resource planning system, especially in SAP.
• Fluency in English (verbal and written) is required.
• Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish), particularly French and Spanish, is an asset.

Internal applicants from GSSC are required to complete the GSSC Learning Path corresponding to their current level before applying for another position. Additionally, they must attach to their application a screenshot from Agora, clearly demonstrating completion of the learning path. Internal applicants that do not comply with these requirements will not be considered. For further details on learning paths, please visit the L&D Portal Learning and Development (sharepoint.com).   

Applicants must be nationals of EU countries or in possession of a valid work permit. Please attach a copy of your work permit to your application submission.

General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate MFA accreditation for locally recruited staff.

The foreseen start date for the advertised positions is from March-May 2024.

HR Assistants and Associates (RAS) are expected to have flexibility to work in shifts between 7am and 7pm CET.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.