Reception Services Coordinator

Job title:

Reception Services Coordinator

Company

Jones Lang LaSalle

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.We are looking for a Reception Services Coordinator for our Integrated Facility Manager business line.About JLLWe’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!Role PurposeJLL Integrated Facilities Management (IFM) is currently searching for a confident and ambitious Reception Services Coordinator who is reporting to the Facilities Manager/Senior Facilities Manager. Working as part of the overall Facilities Team, this role will be responsible for the coordination of Reception Services across a campus or region in conjunction with site IFM teams in addition to general reception duties.What this job involvesOverall responsibilities include:

• General reception duties including checking in visitors, answering telephone, providing assistance etc.
• Support and leadership of onsite reception teams
• Ensure visitor management systems are up to date and visitors are pre-registered
• Coordination of reception teams to ensure all reception desks have adequate cover especially during peak times
• Ensuring the seamless handover to and from security personnel at the start and end of shifts
• Ensuring general condition of reception areas
• Ensuring service excellence across campus or region
• Coordination of service support such as Technicians and Janitorial for resolution of issues
• Ensuring new processes and standards are implemented across sites in conjunction with Program Manager
• Coordination and delivery of training to reception teams
• Operational oversight of campus or region, linking with Program Manager for implementation of global or regional practices and standards
• Acting as point of escalation for issues, feeding back to Program Manager where required
• Ensuring compliance with EHS requirements and standards, and ensuring visitor needs are met if they require additional support or assistance moving around site
• Convey relevant feedback to Line Manager and Program Manager when appropriate
• Managing reception area furniture and equipment, making recommendations for improvements
• Set up and maintain relationships with local security teams
• All other tasks and duties as required

Key Performance Indicators

• Previous experience working within a high-profile corporate environment
• Previous reception supervisory experience is desirable
• Facilities Management exposure would be beneficial
• Fluency in English and local language
• Proficient knowledge of Microsoft Office Pack
• Very high attention to detail
• Outstanding customer service skills with the ability and confidence in communicating to customers at all levels, both written and verbal
• Ability to maintain professionalism at all times and be an ambassador of the team
• Be an excellent team player with the want to go above and beyond for each other

What you can expect from us

• You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…

Apply today at jll.com/careers.JLL Privacy StatementWhen you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.For additional details please see or our career site pages for each country.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy .Location:On-site –London, GBRJob Tags:If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call +44 (0)20 7399 5010 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our page
I want to work for JLL.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Expected salary

Location

London

Job date

Sun, 31 Mar 2024 08:55:10 GMT

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