Receptionist

 Responsibilities:

• Serve as a receptionist; answer and routes phone calls to the appropriate person, takes messages and is aware of the travel itineraries of staff in order to appropriately direct return calls and inquiries.

• Screening all incoming visitors and vendors, observing security

• Dispatches daily mail through facsimile, Post office and Courier services as well as via DHL on weekly basis

• Registers and distributes all in-coming mail

• Compiles supporting document for supplier’s invoices to Finance Department

• Prepares telephone usage report to Finance Department

• Handles reservation and arrangement of office conference/meeting rooms

• Maintains the cleaning of the Country Office reception and Conference to make conferences and meetings, all bins are empties and clean and the office is free from dust and cobwebs

• Prepares and tracks STC (Short Term Consultants) job logs and invoices for payment

• Assist with procurement for office supplies (kitchen, janitorial, stationeries and water) and track inventory ensuring that stock is kept up to date.

• Be able to raise purchase request

• Maintain petty cash

• Track and collect invoices and statement of accounts from vendors for payment

• Ensuring that vendors for office supplies are paid on time without delay

• Performs other relevant duties as assigned

Required experience and skills:

• Good command of written and spoken English

• Good organizational, administrative and planning skills

• Knowledge of use of computer software programs Excel and Word

• Ability to work well with people regardless of HIV status

• General knowledge of telephone and voice mail function/systems.

Minimum recruitment standards:

• Grade 10 or higher

• 1-3 years of proven experience in a similar position. Prior experience working with NGOs, private or government organizations would be useful.

Location:

Port Moresby, Papua New Guinea

Interested?

Please apply! Application must include resume/CV with at least 3 referees and supporting documents.

ATTENTION: Human Resource Manager

FHI360 is an equal opportunity employer, Women, People Living with HIV and/or with different sexual orientation and people with disabilities are encouraged to apply.

Applications close on Friday 8th August 2025

Only short-listed candidates will be notified for an interview.

Note: Only Online applications will be accepted.