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Receptionist and Administration Assistant

International Union for Conservation of Nature

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Job Description

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Description

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This is a local recruitment, Only Sri Lankan residents could apply.
IUCN is a Membership Union uniquely composed of both government and civil society organizations. It provides public, private and non-governmental organizations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. IUCN Sri Lanka’s programs support sustainable natural resource management initiatives of Members and Partners.
Reporting to the Finance & Administration Manager, the incumbent will be responsible for providing support as receptionist and admin assistant ensuring compliance to all administrative policies and procedures of the Organization. Major responsibilities include receiving all calls, visitors, dispatching mails, assisting in doing procurements, logistic arrangements and vehicle maintenance etc.
The Receptionist and Admin Assistant will ensure that general office administration and procurement related supports are provided timely and efficiently.
Duties:
Responsibilities of the position are as follows:
  • Perform all duties assigned to the front desk which include receiving calls, mails and visitors.
  • Update and maintain contact list
  • Assist in the procurement of goods and services
  • Assist in arranging the supplier payments
  • Assist in arranging the meetings/workshops
  • Manage inventories of the field training and operational equipment. Maintain appropriate logs and entries of the movements
  • Assist facility management activities including facility inspection, contracts, and facility monitoring.
  • Ensure clean, safe, healthy and functional working environments always.
  • Update vehicle maintenance records, monthly utility and fuel records
  • Prepare summary report for monthly internet and telephone bills
  • Prepare monthly overtime records of support staff
  • Carry out any other responsibilities entrusted by the supervisor
Requirements:
Professional:
  • A diploma or higher qualification in Business Administration or a closely related field is required
  • Experience of at least one year in the relevant field
  • An interest in technology and familiarity with handling IT devices are desirable attributes
  • Knowledge of Microsoft Office applications is required

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