Receptionist/Police Records

Available Title(s):

107M-YN_CS_NPS – Program Assistant

Business Title:

Receptionist/Police Records

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

Under general supervision, this position administers a wide variety of duties performed in support of police operations and assisting law enforcement personnel. Work involves utilizing computer-based programs and reports to manage data for the records unit by accurately maintaining confidentiality of sensitive information, printing and disseminating records and case reports as required, establish and maintain a variety of files and police records for investigative and statistical reports, filing and retrieving information for department personnel as requested or otherwise necessary. The incumbent will be required to meet strict deadlines, use independent judgment and the ability to interpret and apply a variety of laws, policies and conformance with numerous interacting procedures. This is an 8:00am to 5:00pm, Monday through Friday position. Office is open to all law enforcement personnel and accessible after hours to obtain information on police reports as needed.

Required Qualifications:

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

• Possession of, or ability to obtain by time of hire, a valid driver’s license.

Preferred Qualifications:

• Demonstrated computer software skills and experience with Microsoft Office applications including, Outlook, Word, Excel and Access. 

• Demonstrated experience with Filemaker Pro or other similar database software. 

• Demonstrated experience and ability to accurately prepare documents and enter data.

• Demonstrated experience working under pressure and meeting deadlines. 

• Demonstrated experience with time reporting and payroll processing. 

• Demonstrated experience preparing personnel documents. 

• Demonstrated organizational skills. 

• Demonstrated experience with procurement procedures. 

• Demonstrated experience providing excellent customer service. 

• Demonstrated ability to communicate effectively both orally and in writing. 

• Demonstrated ability to work independently. 

• Experience with appropriately handling confidential data and materials

Additional Information:

Area/College: Finance and Administration

Department Name: Police Department

City, State, Zip: Pullman, WA 99164-1072

Department Link: WSU Police

Monthly Salary: Range 37 tendersglobal.net $3,145 to $4,174 (Step A – M) tendersglobal.net Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 . WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation .

Overtime Eligibility: Eligible

FTE: 100%

This is a permanent position.

Posting Close Date: Applicants must submit their completed application by Sunday, March 3, 2024 at 11:59 p.m.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions: Applicants must upload the following required documents to their online application. External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

• Resume

• Cover Letter

• List three professional references

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .