Records Management Consultant (RMC)

Summary: 

The Records Management Consultant (RMC) role serves as project
coordinator for the organizational records management
implementation team. Reporting to the Information Technology
Officer, the RMC provides subject matter expertise in records
management retention and retrieval as part of the Finance and
Administration department. This is a temporary, part-time employee
(benefit eligible, approximately 28 hours per week) and is expected
to be approximately 6-months in duration.

 

Essential Duties
& Responsibilities: 

• Establishes and implements policies and
  procedures regarding document storage, sharing,
  transmission, and destruction. Ensures policies and procedures are
  concise, user-friendly and compliant.
• Evaluates existing document management systems and procedures
  to determine current effectiveness and
  efficiency; identifies and recommends
  improvements.
• Assists departments with utilizing MS Teams,
  SharePoint and
  OneDrive to structure file systems and
  the conversion and implementation of active files
  and appropriate storage and preservation of inactive
  records.
• Consults with end users to identify problems in
  accessing electronic content.
• Ensures security of system and integrity of master documents by
  implementing document and system access rights and revision
  controls.
• Ensures company complies with applicable laws and
  regulations regarding data security and document
  management.
• Communicates and consults with other staff when
  assessing, acquiring, or deploying new electronic document
  management systems to ensure smooth transition and minimal
  disruption.
• Assist with creation and implementation of staff training
  materials.
• Performs other related duties as assigned.

 

Competencies & Attributes:

• Demonstrated ability to work collaboratively within a diverse
  environment and interact openly with individuals of different
  backgrounds.

• Expertise in best practices and developments in
  document management technologies and techniques.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office
  Suite, Teams, OneDrive, and SharePoint document
  management.
• Excellent organizational skills and attention to
  detail.
• Understanding of laws and
  regulations regarding document management.
• Excellent analytical and technical skills.
• Excellent and creative problem-solving skills.

 

Education &Experience:

Degree requirement can be substituted with
equivalent practical experience. 

• Associate or bachelor’s degree in related
  field.
• 7 years of related experience
  in records management, preferably in the non-profit
  sector.
• Experience working with Microsoft suite of
  products

 

Location and office information:

Hartford, CT; Hybrid schedule.

 

Salary ranges are shared with candidates contacted for
interviews or upon request by the applicant.

 

To apply, visit:

https://hfpg.bamboohr.com/careers/45?source=aWQ9MzM%3D

 

For more information about the Hartford Foundation for Public
Giving visit:

https://www.hfpg.org/

 

HARTFORD FOUNDATION FOR PUBLIC GIVING IS AN EQUAL OPPORTUNITY
EMPLOYER RELYING ON A DIVERSE GROUP OF INDIVIDUALS AND THEIR
RESPECTIVE TALENTS TO ACHIEVE OUR MISSION 

 

Any and all offers to applicants are contingent on the
candidate’s completion of a comprehensive background and
reference check to the satisfaction of the Hartford Foundation for
Public Giving.