Records Management Expert – Corporate Services Associate

Location: Washington, D.C.

 

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment. 

 

About this position 

We are looking for an experienced, motivated and innovative Records Management Expert. As Records Management Expert, you will contribute to the successful design and implementation of the Records Management (RM) program at the IDB Group. 

You will work in the Records Management Group, which is part of the Budget and Administrative Services department. This team is responsible for the RM program at the IDB Group, which encapsulates the establishment and monitoring of the governance framework, the management of digital and physical records, the delivery of RM support, including trainings to Business Units, the coordination of the RM function in the 29 Country Offices and the preservation and the valuation of IDB Group History.

 

What you’ll do  

·         Support the consolidation and execution of RM governance across the IDB Group.

·         Design information architectures for the organization of digital Records covering the design, mapping with retention plan, approval, and deployment.

·         Lead process optimization in Business Units, ensuring that client needs, and management expectations are met while being aligned with policies.

·         Provide support and training to IDB Group Personnel on RM.

·       Develop and maintain RM policies/guidelines/tools and identify improvement opportunities based on market trends and standards.

·         Lead projects geared to improving RM solutions with close coordination/interaction with the IT Team.

 

 

What you’ll need 

Education: Master’s degree in Information Management, Records Management, Archives Management or other fields relevant to the responsibilities of the role.  

Experience: 

·         A minimum of four years of relevant practical work experience in RM or Information Management preferably in an international organization or another multi-cultural environment. 

·         Advanced knowledge of and experience with the concepts, principles and practice of information, document, records and archives  management focused on digital records. 

·         Demonstrable experience in designing and supporting a Document and Records Management System, experience in retention management  and monitoring is highly desirable. 

·         Experience in project management, business analysis, data analytics and process optimization involving RM. 

·         Experience in the delivery of trainings and support on RM. 

·         Experience in leading change processes would be a great plus.

·         Systems and technology: Experience with Office365 including SharePoint. Advanced knowledge in the use of Microsoft Office suite. 

·         Excellent client service skills and ability to work with all levels of management and staff is critical.

·         Expert writing skills and a high degree of experience in preparing and delivering various types of communications and presentations is required. 

Languages:  Proficiency in English is required. Proficiency in Spanish, Portuguese or French is desirable. 

 

Key skills 

·         Learn continuously  

·         Collaborate and share knowledge  

·         Focus on clients  

·         Communicate and influence  

·         Innovate and try new things  

 

Requirements

 Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents. 

Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab. 

 

Type of contract and duration 

 

International staff contract, 36 months initially, renewable upon mutual agreement.

 

What we offer 

 

The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include: 

 

·         A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.

·         Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender- neutral parental leave.

·         Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs. 

·         Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future. 

·         We may offer assistance with relocation and visa applications for you and your family when it applies.

·         Hybrid and flexible work schedules.

·         Health and well-being:  Access to our Health Services Center that provides preventive care and health education for employees. 

·         Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.

·         Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others. 

 
Our culture 

At the IDB Group, we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions. 

Diversity, Equity, Inclusion, and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply. 

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application. 

Our Human Resources Team reviews carefully every application.  

About the IDB Group  

The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab, offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.  

About IDB 

The Inter-American Development Bank is devoted to improving lives. Established in 1959, the IDB is a leading source of long-term financing for economic, social, and institutional development in Latin America and the Caribbean. The IDB also conducts ground breaking research and provides policy advice, technical assistance, and training to public and private sector clients throughout the region.  

 

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