Regional Project Grants Management Coordinator

Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world.

The EAGL Regional Office covers the following country operations: Burundi, Djibouti, DR Congo, Ethiopia, Sudan, Kenya, Somalia, South Sudan, Tanzania and Uganda.

Overall purpose of the role:

Develop high quality funding proposals, compliance with donor and internal DRC rules and regulations, donor reporting, information management and grants management capacity-building efforts.
Provide regular support and guidance to project cycle management, proposal development and program strategy and assist in advising and supporting field teams to ensure the successful implementation of all activities.

This role has a regional focus and ensures compliance to DRC procedures and guidelines within the whole regional area. The role contributes to the development of regional strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing activities with regional scope.

Responsibilities :

Grant Management & Reporting

• Oversee and refine grants and contract management systems and processes ;
• Update, streamline, and disseminate grants management tools and resources ;
• Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance ;
• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding ;
• Organize and facilitate grant opening, review, and closing meetings ;
• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions ;
• Maintain and update DRC’s online Grants Management System (GMS) platforms.

Proposal

• Support the Regional Project Manager to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes ;
• Conduct regular donor mapping exercises and support the Regional Project Manager in identifying new funding opportunities in line with the country programme’s strategy.

External

• Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes ;
• Liaise with relevant government agencies;
• Serve as the primary focal point for donors and partners on all grants related issues.

About you

In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and Technical comptencies (included year of experience)

• Minimum 3-5 years of relevant work experience with a NGO ;
• Experience in writing high quality proposals for large donors, such as DFID, EU, ECHO, USAID, OFDA, UNHCR, and other UN agencies ;
• Master’s degree in political science, international development, economics or other relevant field;
• Knowledge of donor rules and regulations ;
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment ;
• Ability to work effectively and efficiently both independently and in teams;
• Full professional proficiency in English.

What we offer

Contract: 1 Year Contract with the possibility of extension, subject to funding and performance.

Salary:  in accordance with the Danish Refugee Council’s Terms of Employment Non-Management Band/ F.

Availability:  15th May 2024.

Duty station: Nairobi (Kenya)

Reporting Line: Regional Project Manager

Providing equal opportunities  We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position.

Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Application and CV

Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.

DRC only accepts applications sent via our online-application form on www.drc.ngo under JOB/View Vacancies.

Please submit your application and CV in English no later than 25th April, 2024