Registrar

Position Title: Registrar
Department: Student Affairs
Reports To: Dean of Students
Location: Remote
No of Position: One
Vacancy No: AF-Int-01-2024
Closing Date: Open until filled

AUAF background:
Founded in 2006, the American University of Afghanistan (AUAF) is a private, non-profit, nationally accredited university offering an American-style liberal arts education. We are a dynamic university with a student population of over 1,000 students.

Position Summary:
The mission of the Registrar’s Office is to assist students in achieving their educational goals at AUAF by maintaining and providing accurate records, by providing an effective registration process, and by evaluating students’ academic progress according to established curricular requirements in compliance with academic policies.

The Registrar is to oversee the mission of the office by leading staff effectively in the planning and delivery of services and programs and collaborating with administrators, chairs, IT, and other staff to facilitate and improve services to students, while protecting the integrity and security of student academic data.

Oversees all operations of the Registrar’s Office as well as the hiring, training and development of Registrar’s office staff. The Registrar collaborates with other campus leaders to design quality student services and protect student records.

Responsibilities:

• Direct, mentor, and guide the Registrar’s Office staff; work in collaboration with the office management staff to establish direction, priorities, and goals.
• Responsible for institutional data reporting to assist with university wide decision making and planning for student finance, curriculum alignment, enrollment trends/management, student live, staffing, alumni and facilities.
• Responsible for the creation, collection, analyzing data from student, faculty, staff records to create predictive models to assist with planning.
• Work closely and liaise with educational partners such as the American University of Central Asia (AUCA), The American University of Iraq Sulaymaniyah (AUIS), Bard College, and other partners as AUAF expands its global footprint.
• Creation of reports for government bodies (Qatar-Doha and US agencies)
• Provide leadership and oversight in developing office policies and procedures to continuously improve services provided by the Registrar’s Office, including: Performing incoming transcript evaluation and recording maintaining effective registration processes Processing grades.
• Certifying and reporting enrollment to internal and external entities Tracking and clearing students for graduation; producing diplomas Coordinate Commencement ceremonies.
• Make data-informed proposals and decisions to contribute to the overall goals of the office and the university.
• Oversee the development of the annual academic calendar.
• Work with the different departments and division chairs to develop and implement academic policy and curriculum.
• Function as the primary University data custodian for student academic records with responsibility for setting and implementing appropriate planning and policy- level standards.
• Serve as the main resource to University departments and campus officials for institutional policies and practices relating to student academic records, particularly in regard to balancing the campus need for data access with the legal and ethical issues involved in records privacy and security.
• Direct budget preparations and internal allocations for the Registrar’s Offic.
• Participate in professional development activities including regional and national professional associations relating to college registrars and accreditation.
• Serve on University academic and administrative committees and serve in other capacities as needed or directed by the University.

Required Qualification, Experience and Skills:

• Minimum three years in a senior position responsible for student academic records and policy and procedures associated with those records

• Record of growth in professional responsibility that demonstrates logical analysis, problem- solving, innovation, and leadership; ability to analyze data and use statistics for inferences and actionable decisions.

• Ability to move the office forward in the development of the profession including effective outreach to other university areas to promote student learning outcomes; ability to change culture; a clear understanding of trends, policies, and regulations related to the academic records environment.
  Significant experience in the adoption and use of technologies to increase productivity and accountability within the records office; advanced µunderstanding of relational database and ERP systems, preferably Power Campus, including integration of self- service, learning management, and degree audit systems in a complex university setting.

• Effective communicator with interpersonal and communication skills to interact verbally and in writing with diverse constituencies, including students, faculty, and administrators; to facilitate teamwork among staff and in committees; and to foster effective working relationships externally with schools, colleges, organizations, and agencies

  Requires a high level of confidentiality.

• This position is remote; however it includes the possible future opportunity to work in Education City-Doha, Qatar.

Other Skills:

• Knowledge of policies and procedures of an academic environment
• High attention to detail
• Supervision of diverse staff team
• Cross departmental collaboration
• Excellent command of the English language
• Excellent verbal and written communication skills
• Direct experience working within an American system of higher education.
• Ability and knowledge in maintaining a high degree of professionalism.
• Ability to operate a personal computer including Microsoft Office and other database platforms.
• Problem solving and decision making.

Prefferd qualifications
Master’s degree in higher education administration or related discipline preferred.