Rental Coordinator

Audubon Society of Western Pennsylvania (ASWP) is an environmental education and conservation engagement organization founded in 1916 and based in Pittsburgh (Fox Chapel). ASWP is a fiscally and legally independent chapter of National Audubon Society and serves a seven-county region consisting of Allegheny, Armstrong, Beaver, Butler, Fayette, Washington, and Westmorland counties. ASWP maintains four public facilities – Beechwood Farms Nature Reserve in Fox Chapel, Allegheny County, Succop Nature Park in Butler, Butler County, and Todd Nature Reserve and Buffalo Creek Nature Park in Sarver, Butler County. With an annual operating budget of approximately $2,600,000 and 20 employees (plus seasonal help), ASWP conducts both formal and informal programs in schools, local parks, and at its four locations, advocates on behalf of birds and nature, and conducts conservation programs throughout western Pennsylvania.

The mission of Audubon Society of Western Pennsylvania is to connect the people of southwestern Pennsylvania to birds and nature through our programs, projects, and places.

Position Summary

Located on 50 acres of natural beauty, Succop Nature Park hosts outdoor weddings May through October at the Marcraig House and Pavilion. During the weekdays and during the winter months, the Marcraig House and the restored Bank Barn host corporate events, social club gatherings, meetings, retreats, birthday parties, reunions, educational programs, and public events. ASWP also hosts meetings, parties, and corporate events at its other locations – Beechwood Farms Nature Reserve and Buffalo Creek Nature Park.

The Rental Coordinator will report to the Butler Centers Director. The successful candidate will be a hands-on and creative manager, with a demonstrated history of customer service, customer acquisition, and managing vendors. While a key focus for this position are the weddings at Succop Nature Park, the successful candidate will also be responsible for the following areas:

• Overseeing the safe and efficient operations of all private rentals at the nature park.
• Responding in a timely fashion to all initial rental inquiries for ASWP.
• Coordinating with Education for programmatic rentals.
• Maximizing facility usage and private rental opportunities.
• Increasing the number of off season (November-April) rentals.
• Managing the event calendars, both electronic and manual.
• Hiring and training of event staff.
• Providing support for the retail operations at the park.
• Championing the mission of ASWP both at the site and throughout the local community.

Primary Duties

Rental Management – 80%

• Coordinating all aspects of facility rental operations at Succop Nature Park, and communicating with all initial rental inquiries for ASWP.
• Hiring and training of event staff to work at the facility.
• Coordinating with Communications Director and Butler Centers Director on promotion of rental opportunities.
• Insure a safe and pleasant environment and compliance with all rules and regulations.

Community Relations – 10%

• Identify and meet with vendors to foster strong relationships and a vestment in rentals at Succop Nature Park.
• Attend meetings as necessary to represent ASWP.

Public Engagement – 5%

• Create a warm, inclusive, and welcoming environment for visitors, volunteers, and staff.
• Participate in public events as needed.
• Recruit members.

Other Duties – 5%

• Perform other job-related duties as assigned.

Skills and Competencies

• Educational experience related to the needs of the position.
• 4+ years of professional experience specific to facility rentals, weddings, and/or events – ideally at a 501(c)(3) nonprofit organization.
• Demonstrated communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
• Must be able to work a flexible schedule. During the active wedding season, May-October, this position must work Wednesday-Sunday from 10 am-6:30 pm. In the off-season, November-April, the position and time may be adjusted to 8:30 am -5 pm, Tuesday-Saturday.
• Pennsylvania Act 33/34 clearances are required.
• The Rental Coordinator must be able to conduct tours of the facility and grounds and participate in organization activities that require lifting items weighing up to 50 lbs.
• Dedication to the mission of Audubon Society of Western PA; personal qualities of credibility, organizational agility, and job ownership.

Compensation

Salary range is 40,000-45,000. Audubon Society is dedicated to providing a competitive salary, excellent benefits, and a flexible work environment where we connect to nature every day. We are committed to creating a diverse workplace and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.