Reporting and Grants Officer – Ukraine

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Employment terms

Location: Ukraine – based in Lviv

Duration:09 months renewable, starting February 2024

Conditions: Salaried contract, gross monthly salary from €1,802 to €2,266 according to experience, monthly per diem €600, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months. No family duty station.

TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website www.trianglegh.org. The salary levels advertised in our job offers are set within the framework of the salary scale and are not open to negotiation.

Presentation of TGH

“Actor in a sustainable and shared solidarity”

Founded in 1994, TGH is a French association for international solidarity based in Lyon. It designs and implements emergency, rehabilitation and development programmes in the fields of water, hygiene and sanitation, food security and rural development, socio-education and psychosocial support. TGH is currently active in 10 countries in Africa, Europe and Asia.

Context

On February 24, the Russian president announced a special military operation to demilitarize Ukraine. Minutes later, missiles/air raids hit all of Ukraine, including Kiev, shortly followed by a massive ground invasion from several directions, in a major escalation of the 2014 conflict and resulting in the siege of several major strategic Ukrainian cities such as Chernihiv, Kharkiv, Kherson, Kyiv, Mariupol, and Sumy. The Ukrainian president has since enacted martial law resulting in the general mobilization and management of the country by the military.

From September UAF (Ukrainian Armed Forces) pushed back the aggressor in the east and south of the country with the recapture of some strategical cities. Meanwhile, RF forces continued their offensive with strikes across Since October and the attack on the Kerch Bridge (08/10/2022) linking Crimea to Russia, reprisals have been unstoppable, mainly on public service infrastructures, notably power stations and water treatment and distribution stations in all the country’s major cities.

October 2022 saw an increase in the number of IDPs (+280,000 / +4.5%) growing from 6.2 M to 6.5 M) in the country and a movement of 450,000 (+7%) of those already IDP, most of them to or from the East of the country.

According to the humanitarian community, all the people living in Ukraine have been directly or indirectly affected by the conflict. Emergency humanitarian needs are varied and cut across all sectors.

The most pressing needs identified include:

cash and access to financial support
psychosocial support for a weakened mental health and limit the risk of irreversible
medicines and medical supplies
Shelter / NFI
Winterization

Presentation of TGH mission

TGH is present in Ukraine since 2015. Established in Kramatorsk (East), TGH’s interventions were targeting the most vulnerable populations along the contact line employing traditional and innovative modalities as follows:

Provision of electronic vouchers (e-vouchers for food, hygiene or dual-purpose e-vouchers), an innovative modality with application of mobile phones and web-money-based interface
Cash for Work (rehabilitation or social work)
PSS
Documentation support (restoration or obtaining of official/legal documents)
Provision of basic humanitarian assistance: food and hygiene kits, in Donestk, NGCA

In 2020, TGH has completed its intervention with an emergency Covid-19 response funded by UNICEF supporting healthcare, educational and social institutions and households of Donetsk and Luhansk oblasts (GCA) along the contact line with electronic vouchers for essential hygiene.

Following February 24th, TGH mobilized its teams on the ground and at headquarter to maintain its existing activities and develop an emergency response to meet the most immediate needs of the affected populations. To this end, TGH has quickly started various assistance program to cover the basic needs and respond to the psychological distress of the affected households and individuals. Up to this date, TGH is implementing 2 different projects, while others are under discussion. To implement these activities in the most affected areas of Ukraine, TGH has developed and reinforced the collaboration with local partners that are essential and take a crucial place in the global response.

Initially operational in Ukraine from Kramatorsk, the team has been relocated to Lviv where the main TGH office is. Given the enormous needs all around Ukraine and the different grants awarded, TGH opened 3 sub-office in the other main cities of Ukraine (Vinnytsia, Cherkasy and Dnipro) in order to be closer to the beneficiaries and ensure a proper implementation and follow up.

TGH is a member of the following Clusters and Working groups: Protection, Age and Disability Working Group (ADWG), Mental Health and Psychosocial Support Working Group (MHPSS WG), Food Security and Livelihoods Cluster (FSLC), Agriculture Working Group, Cash-based transfers Working Group (CBTWG) and WASH cluster.

Job description

Under the supervision of the Grants Manager, and in coordination with the Deputy Country Director for Program, the Reporting and Grants Officer supports the mission on writing grant applications and reporting to donors and other stakeholders.

They contribute with the Grants Manager and MEAL Coordinator to improve reporting of data from the fields and to ensure quality program monitoring systems.

They participate in capacity building for staff and partners by providing training on reporting and donors’ rules.

The main responsibilities include:

Program management and reporting

Work with the Program team and the national partners to prepare concept notes and grant proposals as well as mobilizing funds.
Work with the Program team and the national partners to write intermediate or final report for donors.
Support the Program Team in the monitoring of progress on project indicators and outcomes, ensuring compliance with donor’s requirements and sector standards.
Contribute to the improvement of comprehensive program monitoring systems ensuring that monitoring data are feed into management decisions and used in program management.
Conduct field visits for data collection and capacity building of field teams and partners.
Prepare or assist program staff to prepare regular program reports for donors and partners as required. Respond to internal and external requests for reports and information about programs.

Internal coordination

When needed, participate in weekly/fortnightly internal coordination meetings.
Support partners team by providing monitoring tools and reporting templates to follow-up the project (if needed).

Representation and external coordination

Upon Country Director and Grants Manager request, represent TGH in UN sector meetings, government coordination meetings and other programming forums in Ukraine

Communication

When needed, support development of communication documents with the Head of Communication.

This list of responsibilities could be modified according to the needs.

Security, working and living conditions

Despite the fluctuating security situation in Ukraine, the environment in Lviv is relatively calm and travel on foot or by taxi is permitted in the city center and it is possible to go out in bars, restaurants. There is country wide government imposed curfew in place from 24:00 to 05:00 according to the martial law in force in the country. TGH team works in spacious and well-equipped offices in the city center. Access to good internet connection in the offices and accommodations.

Profile

University level degree, preferably a Master degree in project management
Experience in grants management
Good knowledge of procedures of main donor agencies: ECHO, USAID/BHA, CDCS, Country Pooled Humanitarian Funds, UN Agencies or others
Excellent communication and writing skills in English, knowledge of Ukrainian and/or Russian is a distinct advantage
Autonomy and rigor. Developed skills for work organization and tasks prioritization
Proficient user of MS Office pack. Knowledge on data treatment and GIS software will be positively considered
Strong interpersonal skills and demonstrated ability to work effectively on a team