Reporting Officer - Tenders Global
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Reporting Officer

Action For Humanity

tendersglobal.net

Description

General Description of the Role (Brief):

The position holder will be responsible of the revision and preparation of quality reports and their timely submission to partners. He/ She will also ensure to contribute to Concept note development and support in the implementation of Iraq based projects.

Detailed Description of Assigned Responsibilities

Reporting and documentation: 60%

  • Prepare a master reporting schedule to all projects and make sure that all Project leads adhere to the deadlines.
  • Ensure the revision of all reports and improve their quality before submission to Head of Programs or relevant partner.
  • Collect and compile data from relevant departments and prepare quality, monthly, quarterly, and annual reports.
  • Work closely with M&E and Media units to produce quality Media documents to be shared with external partners such as Newsletters, Brochures, media reports, case studies.
  • Attend coordination meetings, prepare, and share meeting minutes.
  • Work closely with MEAL unit to ensure that Lessons learned are well captured and stored.

Program Quality and compliance: 10%.

  • Ensure that all projects have project management plans and tools in place (Procurement plans, Detailed Implementation plans, Recruitment plans, MEAL plan…
  • Ensure that Project leads are aware of the donors/partners specific rules and procedures.
  • Ensures that projects’ implementation is conducted in total compliance with donor/partner requirements.
  • Attend BVA and ITT meetings with Head of Programs, Project leads and relevant departments representatives and draft actions and follow up plans.
  • Coordinate with project leads and ensure that any project has a kickoff meeting before the actual start. Document and share the agreed upon action plans with relevant staff members and departments representatives.
  • Coordinate with Project leads and MEAL department to ensure Project closure processes are well followed and a lesson learned workshop is conducted at the end of each project.

Contribution to Business Development: 10%

  • Assist program teams in preparing Concept Notes and proposals.

Project Management: 20%

  • Position holder, as per the request of the Head of programs, will be responsible for the management and implementation of small projects and interventions in KRI and Iraq.
  • Position holder will be involved in conducting field visits to project sites as necessary.
  • The position holder will be required to execute other relevant tasks assigned by line manager.

Qualifications & Preferred Skills
How To Apply

Interested candidates can send their updated CVs & cover letters to the following email address:

[email protected]

Please make sure to state the following job code RO1-24 within the email title. 

Due to the urgency of this position, applications will be reviewed on a rolling basis, and the vacancy can be filled prior to the stated closing date.

All applicants are subject to a satisfactory screening check and at least 2 professional references.

Action for Humanity doesn’t discriminate in its recruitment process against any race, religion, or gender and maintains a transparent recruitment process.

Action for Humanity is committed to maintaining all necessary safeguarding measures to protect and promote the well-being of all individuals who have a direct and/or indirect relationship with the organization and expects all staff, volunteers, consultants, and suppliers to share this commitment.

The humanitarian intervention of Action for Humanity has no political, or religious affiliation nor has any monetary purpose.

Deadline Date
2024-04-18
To help us track our recruitment effort, please indicate in your email/cover letter where (tendersglobal.net) you saw this job posting.

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