Reporting Specialist

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting

FAO Ukraine is the country office of the Food and Agriculture Organization of the United Nations, a specialized agency dedicated to achieving food security, reducing rural poverty, and promoting sustainable management of natural resources. FAO Ukraine works in close partnership with the government, civil society organizations, private sector, and other UN agencies to address the diverse challenges and opportunities in the agriculture, forestry, fisheries, and environmental sectors. By providing technical assistance, policy advice, and capacity development support, FAO Ukraine plays a vital role in fostering sustainable agricultural practices, strengthening the resilience of rural communities, and enhancing food security and nutrition across the country.

Reporting Lines

Under the overall supervision of the Head of Office/Designated Responsible Officer/Budget Holder and under the direct supervision of the Head of Programme and in close collaboration with the Operations Officer, Emergency Response Manager, MEAL Team, Project Managers in FAO UA and Reporting Unit at HQs.

Technical Focus

The Reporting Specialist will be responsible for providing visibility and organizational support to FAO Ukraine to help FAO meet program implementation and resource mobilization goals. The Specialist will support the Head of Strategic Planning, as well as the Head of Programmes,on all topics FAO works on in Ukraine, including emergency response, agriculture, livestock, value chain and natural resource management. The Specialist will need to work closely with the monitoring, evaluation, and learning (MEAL) team, Operations Team, the Program team, and the Planning & Resource Mobilization team to ensure the FAO results are written and presented to donors in a timely, accurate and compelling manner.

Tasks and responsibilities

• Collect, compile, and information from FAO Ukraine projects to prepare regular progress and performance reports, ensuring accuracy, consistency, and compliance with FAO standards and guidelines and to ensure the sharing of information, lessons learned, and best practices related to reporting.
• Write and edit progress and final/terminal narrative reports for emergency and development projects, together with accompanying cover letters and project highlights, in accordance with FAO Reporting and Editorial Guidelines, and take the necessary actions to dispatch them to appropriate addressees in FAO headquarters, donors, partners, and other stakeholders as required.
• Contribute to the development and review of project proposals, concept notes, and other documentation to ensure alignment with FAO strategies and objectives, as needed;
• Coordinate closely with the monitoring and evaluation team to collect and write up results of project activities, outcomes, and impact;
• Assist in the revision, finalization and timely submission of key resource mobilization documents to ensure alignment to FAO standards in line with the requirements of major donors;
• Support with writing other documents, such proposals, brochures, leaflets, situation reports, presentations, social media posts, in compliance with FAO Style guidelines and as time permits.
• Ensure use of standard reporting templates for semi-annual, annual progress and terminal reports
• Provide technical support and guidance to FAO staff and partners on high-quality writing, citing and reporting requirements and best practices;
• Design and deliver training programs to strengthen reporting capacity within the organization, ensuring that staff and partners have the necessary skills and knowledge to prepare high-quality reports and meet reporting requirements;
• Undertake travel, if needed, on short notice, in support of FAO decentralized offices, to provide support in outreach and/or reporting processes, methods and skills, and set up an information system (Microsoft Online) to ensure monitoring of reports, in particular in countries where FAO has declared a large-scale emergency response;
• Perform other related duties as required.

Liaison with the OCC will be maintained, either directly or through an agreed focal point/coordinator, to ensure compliance with OCC standards, appropriate review and clearance processes.

All communication materials will follow FAO clearance processes and comply with FAO standards, including:

FAOSTYLE (English: https://www.fao.org/3/cb8081en/cb8081en.pdf ; French: https://www.fao.org/3/AC339FR/ac339fr.pdf ; Spanish: https://www.fao.org/3/ac339s/ac339s.pdf ; Arabic: https://www.fao.org/3/ac339a/ac339a.pdf ; Chinese:
https://www.fao.org/3/ac339c/ac339c.pdf );
FAO terminology http://www.fao.org/faoterm;
FAO Names Of Countries https://www.fao.org/nocs/en ;
Story guidelines http://intranet.fao.org/fileadmin/user_upload/occ/Quick_Guides/UPDATED-Digital-Storytelling-Guide-EN-FINAL.pdf ;
Story template http://intranet.fao.org/fileadmin/user_upload/occ/Quick_Guides/FAO-Stories-Template-UPDATED.pdf ;
UN map standards (available to staff);
FAO Brand and policy book (available to staff).

Further guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in journalism, mass communications, development communications, or other relevant field;
• At least 3 years of relevant experience in communications, including media relations and the use of new and traditional media;
• Working knowledge of English (Level C) and limited knowledge (Level B) of one of the other FAO languages (French, Spanish, Arabic, Chinese, or Russian).

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Excellent writing editorial skills with good attention to details
• Good interpersonal, communications skills
• Sound knowledge and experience in writing reports
• Ability to use own initiative, multi-task and excellent organizational skills
• Good knowledge of the UN system, procedures and operational activities would be an advantage

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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