Reports Officer – P2

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OBJECTIVES OF THE PROGRAMME

The WHO Country Office in Ukraine currently operates within a dual mandate of addressing immediate health emergencies while contributing to long-term health system recovery and reform. Building on the mission of WHO’s Health Emergencies Programme, which aims to strengthen national capacities to manage health risks, the office also plays a strategic role in supporting Ukraine’s broader transformation agenda which includes aligning interventions with the WHO Country Cooperation Strategy (CCS) 2024-2030 and ensuring coherence with both the European Programme of Work and WHO’s Thirteenth/Fourteenth General Programme of Work (GPW13/14). WHO Ukraine contributes to this vision by facilitating timely, coordinated responses to crises while also supporting health system recovery & reforms. Through its integrated programming, WHO leverages its technical and normative expertise to help ensure that immediate needs are met while laying the groundwork for sustainable improvements. Accurate and timely reporting of these interventions remains essential for keeping partners, donors, and external stakeholders informed and engaged in the collective effort to strengthen health outcomes in Ukraine.

DESCRIPTION OF DUTIES

1. Collaborate with the emergency team and relevant stakeholders to support the development of funding requests, implementation plans, and basic risk identification related to implementation or capacity.

2. Draft donor proposals and reports, ensuring that submissions meet content and deadline requirements.

3. Support communication with donors and partners to identify overlaps or opportunities for better alignment and complementarity of funded actions.

4. Provide input into the preparation of grant budgets, ensuring they are realistic and aligned with funding requirements.

5. Maintain regular communication with donors and partners to respond to queries and provide updates as needed.

6. Collaborate with other team members to establish reporting timelines and tools that help ensure timely submissions and better internal follow-up.

7. Assist in tracking donor contributions and updating internal systems or monitoring sheets as required.

8. Support the review and compilation of reports and other submissions related to grant-funded activities.

9. Assist in monitoring implementation and bring attention to issues such as delayed spending or under-implementation.

10. Ensure all work is done in line with WHO and donor guidelines, with appropriate documentation and approvals in place.

REQUIRED QUALIFICATIONS

Education

Essential: First University degree (Bachelor`s level) in business administration, international development or international relations, social sciences or related fields.
Desirable: Studies in Logical framework analysis, communications, and programme management.

Experience

Essential: At least 2 years’ experience in a donor reporting role with international exposure, including, project or grants management or related field emergency health response relief operations.
Desirable: Experience UN agencies as well as experience in developing/emergency countries.

Skills

• Strong writing and external communication skills, with proven experience in developing compelling content for donors, partners, and public audiences in high-profile emergency or recovery contexts such as Ukraine.
• A good understanding of branding principles and the ability to tailor messaging in line with WHO’s global and regional positioning is essential. Ability to navigate complex and sensitive environments, ensuring communications and reporting align with both national dynamics and WHO’s strategic priorities.
• Previous experience working in health-related emergencies and recovery settings is highly desirable, and a background in public health or familiarity with the health sector is considered an asset.

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Producing results
5. Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Knowledge of of Other Official WHO Languages

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 55,163 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1306 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.
• Staff members in other duty stations are encouraged to apply.
• WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to a fixed-term position in the International Professional category (Grades P1-D2) are eligible for Geographical Mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO’s operations please visit: http://www.who.int.
• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
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