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CGIAR seeks a firm to support the development of a fit-for-purpose sanctions compliance program to effectively mitigate the risk related to economic, political, and trade sanctions for CGIAR.
CGIAR is a global research partnership whose mission is to create a world with sustainable and resilient food, land, and water systems that deliver diverse, healthy, safe, sufficient, and affordable diets and ensure improved livelihoods and greater social equality within planetary and regional environmental boundaries. Our research is carried out in close collaboration with hundreds of partners, including national and regional research institutes, civil society organizations, academia, development organizations, and the private sector.
One CGIAR is a dynamic reformulation of CGIAR’s partnerships, knowledge, assets, and global presence, aiming for greater integration and impact in the face of the interdependent challenges facing today’s world and the need to deliver on the Sustainable Development Goals by 2030.
The One CGIAR transition is based on the premise that CGIAR’s people, together with partners, can have more impact when brought together under fewer institutional boundaries and supported by empowered management, clear governance, and an integrated operational structure.
CGIAR seeks to enhance its efficiency in its approach to sanction compliance across multiple jurisdictions. Consequently, we are searching for a consultant (hereinafter the Firm) who can support the development of a fit-for-purpose sanctions compliance program to effectively mitigate the risk related to economic, political, and trade sanctions for One CGIAR, the CGIAR System Organization, and a deep dive into 3 of its research entities, hereafter referred to as “Identified Centers”:
Please refer to Annex 2 for a detailed overview of CGIAR.
The work is expected to be completed in two Phases as follows:
Phase 1
Clarify the impact of international regulatory requirements and sanctions restrictions across all Centers in the CGIAR network, the CGIAR System Organization, and the Identified Centers specifically. Provide resources to modernize the compliance program.
By following these directives, the Firm will ensure that the CGIAR System Organization and the Identified Centers are not only equipped with robust compliance frameworks but also prepared to effectively manage and communicate regarding international trade and sanctions-related maters.
Phase 2
Provide international trade and sanctions compliance training tailored for CGIAR, the CGIAR System Organization, and the Identified Centers.
The deliverables below must align with the details described in the scope of work (item (1) of this document):
Phase 1 Deliverables
Phase 2: Training Deliverables
In-person or online training with support materials provided a week in advance with opportunities to answer questions and be recorded. (within 3 months from start)
The Timeline below serves as a guide to CGIAR’s current vision and goals. Bidders can propose adjusted timelines reflecting their capabilities and value-adding approach for CGIAR and Identified Centers’ consideration. The final timeline will be established as part of the final negotiations with the awardee.
Action / Deliverable Due from contract | Due from contract start date |
Become familiar with CGIAR, CGIAR SO and Identified Entities and set up interviews | Within 1 week |
Schedule Executive Level tailored training programs for CGIAR SO and each of the identified centers (2-4 trainings). | Within 2 weeks |
Interview Identified Centers subject matter experts | Within 2 weeks |
Schedule Subject Matter Expert Trainings | Within 3 weeks |
Provide a draft detailed brief on the international trade regulations and sanctions implications and/or impact to CGIAR, CGIAR System Organization (1 brief) | Within 4 weeks |
Provide a draft detailed brief on the international trade regulations and sanctions implications and/or impact to each of the identified centers. (3 briefs) | Same as above |
Phase 1.A DELIVERABLE: Provide a final detailed brief on the international trade regulations and sanctions implications and/or impact to CGIAR, CGIAR System Organization (1 brief) | Within 6 weeks |
Phase 1.A DELIVERABLE: Provide a final detailed brief on the implications of international trade regulations and sanctions and/or impact to each of the identified centers. (3 briefs) | Within 8 weeks |
Provide draft tailored Sanctions Compliance Framework for CGIAR (Policy/Policies) | Within 9 weeks |
Phase 1.B DELIVERABLE: Provide Final Tailored Sanctions Compliance Framework (Policy/Policies) for CGIAR | Within 11-12 weeks |
Phase 1.B DELIVERABLE: Provide tailored policies, procedures, resources and implementation workplan for the CGIAR SO and Identified Centers: WorldFish, IWMI, and IRRI. | Within 11-12 weeks |
Provide training program resources and presentations including feedback Survey form referred in 2.F at least 3 weeks in advance of any scheduled training for CGIAR review and feedback. | 3 weeks prior to scheduled trainings |
Final training program resources and presentations must be provided 2 weeks prior to scheduled trainings | 2 weeks prior to scheduled trainings |
Phase 2.C DELIVERABLE: Provide Executive Level: tailored training programs for CGIAR SO and each of the identified centers (3). | As scheduled |
Phase 2.D DELIVERABLE: Provide Subject Matter Expert-Level: training as described above and introduction to tailored international Trade and Sanctions Compliance program policies, procedures as described above. | As scheduled |
Please note that Deliverable Phase 2.E is not included in the above table as it is an optional additional service that may or may not be part of the final award.
In this section of the Request for Proposal (RFP), we delineate the framework for performance measurement and review for the prospective firm. It is imperative that prospective Firms meticulously review the outlined performance structure and KPIs, as adherence to these will be mandatory in the execution of the project.
4.1. Key Performance Indicators (KPIs)
4.2. Performance Evaluation and Review
Performance evaluation is a fundamental aspect of ensuring this project’s success and timely completion. The outlined Key Performance Indicators (KPIs) will serve as the backbone for this continuous evaluation process, ensuring the Firm’s alignment with the project’s goals and expectations. The comprehensive and structured performance evaluation process, built on stakeholder feedback, project progress reports, and phase-specific reviews, will ensure the constant alignment of the Firm’s performance with the project’s objectives.
Evaluation Methodology:
Stakeholder Feedback: The Firm’s performance will be subject to evaluation by pertinent project stakeholders. Their insights and perspectives will offer a comprehensive view of the Firm’s adherence to the defined KPIs, contributing to a well-rounded assessment.
Project Progress Reports: Regular project progress reports will be an essential tool for assessing the KPIs. These reports should detail the Firm’s accomplishments, challenges, and adherence to the project schedule and budget.
Phase-Specific Reviews: A dedicated review session will be conducted at the conclusion of each project phase. These sessions will assess the Firm’s performance against each KPI, offering a structured opportunity for feedback and improvement.
Review Process:
After each project phase is completed, a review meeting will be conducted with the Firm. During these meetings, the project team and stakeholders will provide feedback on the Firm’s performance regarding each KPI.
All feedback and assessments provided during the review meetings will be formally documented. This documentation will serve as a record for performance assessment and will be referenced in future evaluations and reviews.
The Firm will have the opportunity to respond to the feedback, offering insights into their performance, challenges faced, and the strategies employed for issue resolution and project advancement. A collaborative approach will be adopted to identify areas of improvement and the necessary steps to enhance performance in subsequent phases.
5.1. Confidentiality
By submitting a proposal, the Firm/individual commits to the following:
5.2. Contracting
The Firm should accept the CGIAR System Organization standard terms and conditions of contract in Annex 1.
If the Firm requires amendment of specific clauses, the firm must submit those contract clauses or the Firm’s template for our review and consideration. Please submit it in Word format as a separate document, along with the Firm’s confirmation of intent to submit a proposal.
CGIAR reserves the right to request additional information or clarification regarding the contract clauses or templates during the evaluation process. Submitting suggested clauses or templates does not guarantee that the firm will be awarded the contract. Final contract negotiations will be conducted with the selected firm based on the evaluation results.
Standard payment terms will be Net 30 days from the date of invoice receipt. The invoicing schedule may vary based on the approach outlined in the prospective firm’s commercial proposal. Firms have the option to invoice either on the basis of measurable progress throughout the project or upon the submission and subsequent acceptance of final deliverables by CGIAR. This flexibility allows for alignment with the firm’s preferred billing structure while ensuring that payments are made in a timely manner following the standard Net 30-day policy.
This RFP document is not intended to limit the Firm’s submission content but rather to provide a framework for CGIAR to evaluate each proposal and determine which submission most closely addresses the needs. Firms are encouraged to provide any additional information or innovative approaches not specifically outlined in this RFP. Firms will provide any reasonable additional information upon request by the CGIAR.
7.1. Technical Proposal
General Information:
Contractor/Firm Details:
Business Profile:
Understanding of Project Requirements:
Qualifications for Service Provision:
Reasons for Suitability: Elaborate on why the firm considers itself well-qualified to provide the services outlined in this RFP. This should include a discussion of the firm’s unique strengths, relevant experience, and any distinctive competencies that make it a suitable candidate for fulfilling the project’s needs.
Qualifications and Experience
Milestone Mapping and Schedule:
7.2. Financial Proposal
Proposed fees should be presented in US$. The Proposal should indicate the costs for each phase while detailing the deliverables /milestones for each phase.
Pricing
Based on the information shared and your responses in the deliverables section, please provide:
Please note that all prices should exclude taxes. The CGIAR System Organization is exempted from duties and taxes in the French territory for services that support its official function. Multiple centers have the same tax exemption status in different jurisdictions (please refer to Annex 2).
We welcome the most optimal and cost-effective approach to cost certainty through the program; therefore, please provide your proposal to achieve this (e.g., financial cap, risk/reward).
CGIAR reserves the right to progress with all, one, or multiple activities of a bidder’s response based on its performance against the evaluation criteria.
The purpose of this section is to outline the evaluation criteria and process that will be used to assess and select the most qualified Firm.
8.1. Evaluation Criteria:
In the selection of the ideal Firm for this project, a comprehensive evaluation will be conducted. As a global organization, CGIAR is agnostic to the location of the Firms that participate in delivering the scope of work outlined in this RFP; however, flexibility in consideration of CGIAR’s global stakeholders and constituents is necessary, and any challenges should be addressed in the proposal.
Proposal Alignment:
Expectation: The Firm’s proposal should be clear, concise, and directly aligned with our specific requirements, demonstrating a thorough understanding and thoughtful approach to the CGIAR’s objectives and outlined deliverables.
Experience:
Expectation: The submission of relevant case studies that highlight the Firm’s experience and success in similar projects. The showcased experience should resonate significantly with the needs and requirements of CGIAR.
Reputation and References:
Expectation: Provision of contact information for at least two previous clients or references who can attest to the Firm’s competence, professionalism, and reliability in delivering high-quality service.
Project Management and Communication:
Expectation: Evidence of the Firm’s proven strategies and tools for effective project management and communication, ensuring smooth collaboration, timely updates, and the efficient resolution of any issues or concerns.
Contractual and Legal Compliance:
Expectation: Assurance that the Firm comprehensively complies with all legal requirements and offers a transparent, fair contract that safeguards our interests.
Data Security and Privacy:
Expectation: Confirmation that the Firm adheres to industry best practices for data security and privacy, ensuring the utmost protection of sensitive information.
Cost and Budget:
Expectation: A clear, detailed breakdown of the Firm’s proposed fees including details of any assumptions. Timeline and Deliverables:
Project Timeline:
Expectation: Presentation of a realistic yet fl
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