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CGIAR seeks an individual or firm to work across its business units and make recommendations to ensure the CGIAR System Organization is fully aligned to the European Union’s General Data Protection Regulation (GDPR). The individual or the firm must have expertise in GDPR matters including approaches to privacy governance and employee training, GDPR data inventorying, GDPR third party risk management, GDPR privacy escalation policies & procedures.
CGIAR is a global research partnership whose mission is to create a world with sustainable and resilient food, land, and water systems that deliver diverse, healthy, safe, sufficient, and affordable diets and ensure improved livelihoods and greater social equality within planetary and regional environmental boundaries. Our research is carried out in close collaboration with hundreds of partners, including national and regional research institutes, civil society organizations, academia, development organizations, and the private sector.
One CGIAR is a dynamic reformulation of CGIAR’s partnerships, knowledge, assets, and global presence, aiming for greater integration and impact in the face of the interdependent challenges facing today’s world and the need to deliver on the Sustainable Development Goals by 2030. As such, One CGIAR seeks operational integration, and the transition to such a system has provided the need to bring forward awareness of the CGIAR regulatory framework into its integrated operations.
The CGIAR System Organization is headquartered in Montpellier, France with approximately 60 staff and annual budget of USD 60 million. The System Organization is governed by the Charter of the CGIAR System Organization, and in collaboration with the CGIAR System Council, provides governance to the CGIAR System. The System Organization has an important role in facilitating and overseeing the development of effective and efficient implementation of the CGIAR Strategy and Results Framework. The System Organization enters into agreements with the trustee of the CGIAR Trust Fund, Funders, Centers and other relevant entities for funding CGIAR Research and other activities of the CGIAR System.
CGIAR System Organization recognizes that its operational alignment to the European Union’s General Data Protection Regulation (GDPR), despite the System Organization’s privileges and immunities, is an important component of its operations. The System Organization seeks a consultant or firm to work across its business units to make recommendations to support the System Organization’s alignment to GDPR.
The selected consultant will provide the following services:
The firm should accept the CGIAR System Organization standard terms and conditions of contract in Annex 1.
If the firm requires amendment of specific clauses, the firm must submit those contract clauses or template for our review and consideration. Please submit in word format, as a separate document, along with the proposal.
CGIAR reserves the right to request additional information or clarification regarding the contract clauses or template during the evaluation process. Note that submitting suggested clauses or template does not guarantee the firm will be awarded the contract. Final contract negotiations will be conducted with the selected firm based on the evaluation results.
(A) Narrative proposal
A.1 General Information:
A.2 Proposed Work Plan and Timeline:
A.3 Qualifications:
(B) Fee Proposal
Travel: None anticipated, but the parties will discuss if it is deemed necessary after contract is signed.
Evaluation criteria: Proposals will be evaluated based on the following criteria:
The following schedule includes key milestones and their associated completion dates and is provided primarily for planning purposes. CGIAR System Organization may modify the project timeline at its discretion.
Dates | Milestones |
2 February 2024 | Issuance of Request for Proposals |
9 February 2024 | Last date for request for clarification(s) on the RFP |
16 February 2024 | Last date to reply to questions received/late date for amendment |
26 February 2024 | Deadline for the submission of proposals. Late proposals will not considered. |
6-8 March 2024 | Oral presentation to the selection panel (Any changes will becommunicated in advance) |
22 March 2024 | Notification and selection of the successful bidder |
1 April 2024 | Contract start date |
Please submit a Narrative Proposal (max 5 pages) and a Fee Proposal as two separate documents to smo-bidding@cgiar.org. Both documents can be attached to the same email.
All proposals must be received no later than midnight (Paris time) on 26 February 2024. Only electronically submitted proposals will be considered.
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