Requests for Proposals for Procurement for Architectural & Engineering (A&E) Services for Hospital

Somalia People Centered Governance (PCG) Activity

Request for Proposals (RFP)

No. RFP-PCG-010

Architectural & Engineering (A&E) Services for Hospital

Issue Date: October 07, 2024

WARNING: Prospective Offerors who have received this document from a source other than the DAI’s Somalia PCG office, should immediately contact (PCG_Procurement@dai.com) and provide their name and mailing address in order that amendments to the RFP or other communications can be sent directly to them. Any prospective Offeror who fails to register their interest assumes complete responsibility if they do not receive communications prior to the closing date. Any amendments to this solicitation will be issued and posted on our website and therefore Offerors are encouraged to check the website periodically for any new developments.

DAI conducts business under the strictest ethical standards to assure fairness in competition, reasonable prices and successful performance or delivery of quality goods and equipment. DAI does not tolerate corruption, bribery, collusion, or conflicts of interest. Any requests for payment or favors by DAI employees should be reported as soon as possible to ethics@dai.com or by visiting www.dai.ethicspoint.com. Further, any attempts by an offeror or subcontractor to offer inducements to a DAI employee to influence a decision will not be tolerated and will be grounds for disqualification, termination, and possible debarment.

1. Introduction and Purpose

1.1 Purpose

The USAID People Centered Governance (PCG) Activity is supporting local governments in southern Somalia to improve their effectiveness and legitimacy. To accomplish this objective, the project implements activities aligned with two mutually interrelated and reinforcing immediate results, IR1) that District Councils (DCs) are fairer and more inclusive and IR2) that DCs improve their performance.

Under the current USAID contract, PCG will be operational in 12 districts in Somalia across four Federal Member States of Somalia (Galmudug, Hirshabelle, South-West State and Jubaland) which comprises of 7 post-District Council Formation (post-DCF) locations and 5 pre-District Council Formation (pre-DCF) locations. PCG is already active in 4 of these (South Galkayo; Warsheikh; Hudur and Afmadow) and will begin work in a further 3 (locations TBC) by September 2024.

In line with implementing the engineering construction and rehabilitation works components, DAI, the implementer of the People Centered Governance Activity, invites qualified Offerors to submit proposals to deliver Architectural & Engineering Design, Quality Assurance Services and construction supervision services to support in the engineering designs as shall be mentioned in the Statement of Works in

Attachment A.

1.2 Issuing Office

The Issuing Office and Point of Contact noted in the above synopsis is the sole point of contact at DAI for purposes of this RFP. Any prospective offeror who fails to register their interest with this office assumes complete responsibility if they do not receive direct communications (amendments, answers to questions, etc.) prior to the closing date.

1.3 Type of Award Anticipated

DAI anticipates awarding a Fixed Price Contract (Subaward) to one offeror/bidder stating a total fixed price for the provision of the specific services and is not adjusted if the vendor’s actual costs are higher or lower than the fixed amount. Offerors are expected to include all costs, direct and indirect, into their total proposed price.

2. General Instructions to Offerors

2.1 General Instructions

“Offeror”, “Subcontractor”, and/or “Bidder” means a firm proposing the work under this RFP. “Offer” and/or “Proposal” means the package of documents the firm submits to propose the work.

Offerors wishing to respond to this RFP must submit proposals, in English, in accordance with the following instructions. Offerors are required to review all instructions and specifications contained in this RFP. Failure to do so will be at the Offeror’s risk. If the solicitation is amended, then all terms and conditions not modified in the amendment shall remain unchanged.

Issuance of this RFP in no way obligates DAI to award a subaward or purchase order. Offerors will not be reimbursed for any costs associated with the preparation or submission of their proposal. DAI shall in no case be responsible or liable for these costs.

Proposals are due no later than Wednesday, October 21, 2024,to be submitted via procurement email to PCG_Submissions@dai.com. Late offers will be rejected except under extraordinary circumstances at DAI’s discretion.

The submission to DAI of a proposal in response to this RFP will constitute an offer and indicates the Offeror’s agreement to the terms and conditions in this RFP and any attachments hereto. DAI reserves the right not to evaluate a nonresponsive or incomplete proposal.

2.2 Proposal Cover Letter

A cover letter shall be included with the proposal on the Offeror’s company letterhead with a duly authorized signature and company stamp/seal using Attachment B Proposal Cover Letter as a template for the format. The cover letter shall include the following items:

• The Offeror will certify a validity period of 90 days for the prices provided.
• Acknowledge the solicitation amendments received.
• Documentation that the Offeror is a licensed/registered Architecture and Engineering Firm.

2.3 Questions regarding the RFP

Each Offeror is responsible for reading and complying with the terms and conditions of this RFP. Requests for clarification or additional information must be submitted in writing via email to PCG_Submissions@dai.com. No questions will be answered by phone. Any verbal information received from a DAI (or PCG) employee or other entity shall not be considered as an official response to any question regarding this RFP.

Copies of questions and responses will be distributed in writing to all prospective bidders who are on record as having received this RFP after the submission date specified in the Synopsis above.

3. Instructions for the Preparation of Technical Proposals

The Technical Proposal and Cost Proposal should be prepared as separate files for independent evaluation, as follows. Technical proposals should be submitted as Word or PDF format and should be specific, complete, presented concisely and shall not exceed 15 pages, using 12-point standard font size. Graphics may be included, so long as the text is clearly legible. If text or graphics are of poor resolution, the information provided may be excluded from consideration. Please provide a copy of your cost proposal in Excel format; Offerors should use the attached cost/budget template in Attachment C.

Technical proposals shall include the following three sections:

1. Technical Approach – Description of the proposed services which meet or exceed the stated technical specifications or scope of work. The proposal must show how the Offeror plans to complete the work and describe an approach that demonstrates the achievement of timely and acceptable performance of the work.

2. Management Approach – Description of the Offeror’s staff assigned to the project. The proposal should describe how the proposed team members have the necessary experience and capabilities to carry out the Technical Approach. In addition to the above, please include CV(s) of individuals proposed in the staffing plan to conduct this activity as an annex, which will not be counted as part of the 15-page limit.

3. Past Performance –Provide a list of at least three (3) recent awards of similar scope and duration. The information shall be supplied as a table and shall include the legal name and address of the organization for which services were performed, a description of work performed, the duration of the work and the value of the contract, and a current contact phone number of a responsible and knowledgeable representative of the organization. See Attachment E Past Performance Form.

   3.1 Services Specified

   For this RFP, DAI needs the services described in Attachment A, Scope of Work.

   3.2 Technical Evaluation Criteria

Each proposal will be evaluated and scored against the evaluation criteria and evaluation sub-criteria, which are stated in the table in the following link: https://somalijobs.com/tenders/somalia/12783368699065662/request-for-proposals-%28rfp%29-for-architectural-and-engineering-%28aande%29-services-for-hospital. Cost/Price proposals are not assigned points, but for overall evaluation purposes of this RFP, technical evaluation factors other than cost/price, when combined, are considered as significantly more important than cost/price factors.

4. Instructions for the Preparation of Cost/Price Proposals

4.1 Cost/Price Proposals

Cost/Price proposals shall be sent in a separate file from the technical proposal. Provided in Attachment C is a template for the Price Schedule, for labor rates, for possible personnel that may be required to complete the anticipated tasks of the Offeror’s activities. Cost breakdowns included will be utilized to determine price reasonableness. The successful Offeror will need to demonstrate that the proposed rates, fees, etc. are reasonable and will be required to provide documentation during subcontract negotiations to substantiate costs, as needed.

The Offeror is responsible for all applicable taxes and fees, as prescribed under the applicable laws for income, compensation, permits, licenses, and other taxes and fees due as required.

5. Basis of Award

5.1 Qualifications-Based Determination

DAI will review all proposals, and make an award based on the technical criteria stated above and select offeror whose proposal provides the best value to DAI in terms of the highest qualifications at a reasonable cost. DAI may also exclude an offer from consideration if it determines that an Offeror is “not responsible”, i.e., that it does not have the management and financial capabilities required to perform the work required.

DAI may issue an award to an Offeror without discussions. Therefore, the initial offer must contain the Offeror’s best price and technical terms.

5.2 Responsibility Determination

DAI will not enter into any type of agreement with an Offeror prior to ensuring the Offeror’s responsibility. When assessing an Offeror’s responsibility, the following factors are taken into consideration:

1. Provide evidence of the required business licenses (Certificate of Incorporation, Tax Identification Number (TIN), Tax Clearance Certificate) to operate in the host country.

2. Evidence of a Unique Entity ID (SAM) (explained below and instructions contained in Attachment D).

3. The source, origin and nationality of the products or services are not from a Prohibited Country (explained below).

4. Having adequate financial resources to finance and perform the work or deliver goods or the ability to obtain financial resources without receiving advance funds from DAI.

5. Ability to comply with required or proposed delivery or performance schedules.

6. Have a satisfactory past performance record.

7. Have a satisfactory record of integrity and business ethics.

8. Have the necessary organization, experience, accounting and operational controls and technical skills.

9. Have the necessary production, construction and technical equipment and facilities if applicable.

10. Be qualified and eligible to perform work under applicable laws and regulations.

    6. Anticipated post-award Deliverables

An award will be done through Fixed Price Contract (Subaward) detailing a specific scope of work accompanied with preliminary designs and drawings. The envisioned deliverables for this subaward are outlined in the table in the following link: https://somalijobs.com/tenders/somalia/12783368699065662/request-for-proposals-%28rfp%29-for-architectural-and-engineering-%28aande%29-services-for-hospital, however, a more detailed scope with clear milestones will be captured in the main subaward document.

Please see full detailed posting linked here with further details, requirements, and templates for submitting a proposal. https://somalijobs.com/tenders/somalia/12783368699065662/request-for-proposals-%28rfp%29-for-architectural-and-engineering-%28aande%29-services-for-hospital

How to apply

Proposals are due no later than Wednesday, October 21, 2024, to be submitted via procurement email to PCG_Submissions@dai.com. Late offers will be rejected except under extraordinary circumstances at DAI’s discretion.

The submission to DAI of a proposal in response to this RFP will constitute an offer and indicates the Offeror’s agreement to the terms and conditions in this RFP and any attachments hereto. DAI reserves the right not to evaluate a nonresponsive or incomplete proposal. Please see full detailed posting linked here with further details, requirements, and templates for submitting a proposal: https://somalijobs.com/tenders/somalia/12783368699065662/request-for-proposals-%28rfp%29-for-architectural-and-engineering-%28aande%29-services-for-hospital.

EmailPCG_Submissions@dai.com