Research Administrator 4 – 127409

This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health System Staff Only

UCSD Layoff from Career Appointment: Apply by 01/09/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/12/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

The Department of Medicine (DoM) is the largest department within the UCSD School of Medicine (SoM) and is responsible for fulfilling its teaching, research, and clinical missions. DoM employs approximately 500 salaried faculty, nearly 200 academic appointees, and more than 300 residents, fellows, and postdocs, supported by almost 1,000 staff members. The Sponsored Projects Office (SPO) functions within DoM Administration and interfaces with data and individuals throughout the department, SoM, campus, and Health System regarding financial and operational matters.

Incumbent serves as a technical specialist in a particular area overseeing a complex portfolio using demonstrated mastery of fund management principles and/or pre-award expertise across federal, state, industry, and institutional regulations. Incumbent is a key point of contact for unit and department and a subject matter expert (SME) in terms of both technical material but also the institutional knowledge of the assigned portfolio and the DoM. Incumbent will act independently and on behalf of the unit and department. Incumbent will cover open positions as needed.

Incumbent will oversee the post-award and/or pre-award activities and cleanup efforts for one or more complex, high volume portfolios within one of the largest research divisions. Mentoring new staff and participation in central committees will also be essential to the position to ensure that the mission of the department is accomplished.

Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards and / or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. May mentor and help to train new fund managers with less experience.

If Post-Award specialist: Incumbent is responsible for broad oversight of research administration ideas and practices including post-award management practices and guiding this on the division or department level, notifying leadership of material audit issues that arise, and using deep knowledge of research administration practices to develop and implement tools and processes within DoM.

If Pre-Award specialist: Incumbent is responsible for broad oversight of research administration ideas and practices with specific expertise to support Principal Investigators in submitting any type and complexity of sponsored proposal, including a broad range of federal, state, for-profit and/or non-profit agencies, international subawards, as well as extensive knowledge of UCSD internal processes, controls and systems.

Incumbent may be assigned special projects in support of the overall Sponsored Projects Office and/or Department missions.

• Nine years of related experience, education/training, OR a Bachelor’s degree in related area plus five years of related experience/training

• Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

• Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to manage high volume and complex transactions.

• Ability to perform highly complex financial analysis and customized reporting.

• Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

• Knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.

• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.

• Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.

• Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

• Extensive knowledge of policies regarding allowable and unallowable expenses on federal awards, and ability to communicate this information effectively to staff and faculty. Knowledge of federal regulations related to domestic and foreign travel paid on federal funding.

• Ability to interpret policy for others.

• Excellent communication and time management skills.

• Experience mentoring other staff and more junior research administrators in all aspects of sponsored research administration.

• UCSD Health Sciences sponsored award pre- or post- award experience.

• Employment is subject to a criminal background check.

• Occasional alternate work hours or overtime required, in particular in meeting pre-award submission deadlines.

Pay Transparency Act

Annual Full Pay Range: $82,500 – $151,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $39.51 – $72.56

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational – or “bench-to-bedside” – research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

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