Research Coordinator

Job id: 084167. Salary: £37,332 – £42,099 per annum, including London Weighting Allowance.

Posted: 16 February 2024. Closing date: 03 March 2024.

Business unit: IoPPN. Department: Health Services & Population Research.

Contact details:Madelene Boyton. [email protected]

Location: Denmark Hill Campus. Category: Professional & Support Services.

Job description

The post holder will oversee comprehensive administrative support to the NIHR ARC South London programme (ARC) and the Advance Choice Documents Implementation project(ACDI). This role is based in the Centre for Implementation Science at Denmark Hill campus.

The post holder will provide support to research activities as required by Professor Claire Henderson (Principal investigator of the ACDI project) and Dr Jane Stafford (Associate Director of Operations of the ARC programme). Strong financial skills and meticulous attention to detail are essential, as well as proficiency in Microsoft Excel and Word. Along with the ability to manage their own workload effectively, they will be required to work both independently and work well as part of a busy team, responding and adapting to priorities. 

The successful applicant will bring enthusiasm, strong organisational skills and a proactive approach to the job. The role involves working with both professional service, research and academic colleagues and is suited to an individual that is personable and good at relating to others.    

This post allows for some flexibility in working hours and patterns. King’s College London offers a pay and benefits package and information about these can be found here: https://www.kcl.ac.uk/jobs/kings-benefit . 

We welcome applications from diverse communities and backgrounds, including those with disabilities. 

This post will be offered on a fixed-term contract until 31 March 2026 

This is a part-time post –  60% full time equivalent

Key responsibilities

• Use Worktribe (King’s research grant management system) to create and develop Pre-Award budgets.
• Provide guidance on the preparation of pre-award research proposals, including planning for grant applications deadlines.
• Provide costings for staff and external research partners involved in grants.
• Assist the Post Award team in setting up new grants and end-of-grant closure, while advising Principal Investigators (PIs) on financial reporting to funders.
• Use Unit4 Business World (King’s finance system) to manage research grant budgets, ensuring accurate financial reports and providing forecasts. Proactively identify and address potential budget issues.
• Oversee the procurement of goods and services.
• Advise Research Group staff on university-level financial regulations and procedures.
• Coordinate staff recruitment by working closely with the ARC and ACDI leads. This involves completing required King’s documentation, advising on funding, and liaising with IoPPN Research Grants, Management Accounts and HR
• Line manage allocated administrative staff – including support for training and professional development, management of team workload in collaboration with senior staff, provide advice and support as needed.
• Use PeopleXD (King’s HR system) to process contract changes and extensions / end of employment documentation.
• Manage induction arrangements for new staff, students and visitors.
• Arrange visiting appointments.
• Coordinate staff Performance Development Reviews and documentation
• Act as the Teamseer coordinator managing annual leave entitlement.
• Advise Research Group staff on university-level HR regulations and procedures
• Plan and organise meetings, events and conferences. This includes the distribution of papers and minute-taking, as required. This may also involve coordinating the technical aspects of online meetings and setting up technology for hybrid meetings.
• Liaise with other department administrative staff to exchange information for best practices.
• Liaise with a broad range of organisations and contacts, e.g. central and academic departments within the Institute of Psychiatry, Psychology & Neuroscience and King’s College London, South London and Maudsley NHS Foundation Trust, Kings College NHS Foundation Trust, King’s Health Partners, Maudsley International, funders, and national and international collaborators.
• Ensure that colleagues have the appropriate space and equipment needed for their roles.
• Train colleagues on the use of relevant business support systems, processes and policies.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.  

Skills, Knowledge and Experience

Essential criteria

Educated to degree level or equivalent experience.

Strong interpersonal skills, including ability to interact with a wide variety of people in a professional and assured manner.

Highly proficient IT skills (including Excel, Word, PowerPoint) and experience of utilising specialist systems for business operations.

Experience of managing budgets

Experience of event coordination

Excellent organisational and time management skills with the ability to prioritise effectively.

Excellent attention to detail and high standard of delivery

Ability to work independently and proactively, using own judgement and initiative when appropriate.

Desirable criteria

Previous HE (higher education) experience.

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King’s.
We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers review your application, please take a look at our ‘How we Recruit’ pages.

This role does not meet the requirements of the Home Office and therefore we are not able to offer sponsorship for candidates who require the right to work in the UK.