Research Program Coordinator II

Position Description:

As a Research Program Coordinator II in the Department of Medicine’s Hematology and Oncology Divisionyou will work closely with the Research Program Manager to coordinate the daily administrative activities and contract related requirements of the research program of the division. You will be responsible for the creation and tracking of research budgets and provide support to the team to facilitate the achievement of the program’s goals.

Primary Functions

• Create clinical research budgets for trials that reside in the Division of Hematology and Oncology. Develop, implement and maintain comprehensive databases and files related to the research contracts and budgets, and provide program projections to leadership.
• Assist in the creation, negotiation, and administration of contracts, agreement, and research proposals. Reviews contract compliance with IRB protocol and clinical trials procedures.
• Collaborate with principal investigators and research team to ensure that contracts are in compliance with regulatory, funding agency, and policy requirements. Provides guidance and support to investigators in the identification and development of funding opportunities.
• Create payments terms for complex research trials and manage the budgets throughout the life of the trial. Create funding proposals in eBridge and provide updates as needed.
• Prepare and submit invoices to sponsors for Division related research. Run monthly Oracle financial report package and other system reports as needed.
• Monitor and review expenditures against the approved budget; confirm accounts and account balances. Process Cost transfer forms and Funding Reallocation forms for Division faculty and staff labor distribution changes and cost, as needed.
• Collaborate with Clinical Trials Office on clinical research initiatives as needed.
• Assist in special projects as needed.

Knowledge – Skills – Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.
• Knowledge of financial software platforms such as Excel and iLab (MCW software).
• Customer focus, building trust, communication, critical thinking, and influencing skills.

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Preferred Schedule:

M-F core business hours (hybrid)

Position Requirements:

Specifications Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Bachelor’s degree
Minimum Required Experience: 3 years
Preferred Education: Bachelor’s degree in relevant field
Preferred experience: 3 years of experience in research program coordination, in project or grants and contract experience. Prior work with clinical research or patient care preferred. Complex utilization of Excel or other financial reporting platform.
Certification: CITI training required within 90 days of hire. CCRP or CCRC preferred

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community.For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion .

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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