Resource Management Associate

The Resource Management Associate promotes a client-oriented and results-focused approach consistent with UNDP rules and regulations and works in close cooperation with Management, Programme, Operations and other Teams within the Multi-Country Office, Regional Hub and Regional Bureau and various HQ units. The Resource Management Associate works in close collaboration with the Programme and Operations, and project teams to resolve complex programme financial management related issues, reporting requirements, and meet other corporate standards.

To be successful in this role, the Resource Management Associate should have a strong programme and finance management background, sufficient knowledge of enterprise risk management, and analytical skills. S/he should have strong interpersonal and communication skills and be able to work under pressure on multiple tasks.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

• Ensure and support the implementation of programme finance and resource oversight and management strategies, processes, and policies.
• Ensure the implementation of programme finance mechanisms and tools across all programmes and projects.
• Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
• Provide advisory support and communicate with project, programme, and operations personnel in the area of financial resource management, and liaise with relevant HQ, GSSC units.
• CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
• Implementation of cost sharing and trust fund agreements,
• Elaboration of conditions of contributions within the CO resource mobilization efforts.
• Contribute to joint UN planning and reporting processes, as required.

Provide support to CO programme management and ensure optimal cost recovery.

• Development and follow up on Programme Portfolio Pipeline and Project Tree in Quantum. Entry of data of new grants into Quantum in the form of Annual Work Plans (AWPs), monitoring of AWPs status.
• Sending project budget to KK (Commitment Control) (if authorized and on the basis of signed project documents and project budgets)
• Oversee Quantum matching, implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus Account Spending Limit (ASL), follow up with HQs on ASL for development projects, maintenance of the General Ledger.
• Provision of information/reports on the situation in programme, identification of operational and financial problems, proposal of solutions.
• Accuracy verification of Combined Delivery Reports and follow-up on their signing by National Counterparts.
• Regular monitoring of the CO delivery
• Provision of advice on reporting
• Provide inputs to project reports and other analytical documents.
• Preparation of reports including donor reports and other analytical documents
• Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies.
• Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor.
• Timely preparation of cost-recovery bills in Quantum for the services provided, implementation of the income tracking system and follow up on cost recovery.
• Provision of researched information for programme and project audits and the implementation of audit recommendations.

Provide support to the implementation of the resource mobilization strategy.

• Drafting of cost sharing and trust fund agreements and obtaining of clearances from HQ if necessary.
• Monitoring of cost-sharing contributions, preparation of AR pending items, application of deposits against prepared pending items.
• Provide inputs in the development of project concept notes.
• Track and reporting on mobilized resources by performing the following tasks if assigned to the staff member:
• Review signed cost-sharing contribution agreements and trust fund agreements.
• Enter Agreement information into Contracts Module.
• Attach copy of the signed agreement in Quantum
• Create Billing Plan in Contracts Module.
• Create Revenue Plan and establish Milestones in Contracts Module.
• Bill a donor through Contracts Module.
• Maintain contributions/receivables documentation
• Apply cash receipt to the proper revenue source / fund or project.
• Advice to Programme and Project Staff on different donor reporting requirements.
• Quality assurance and validation of financial reports to be submitted to donors.

Facilitate knowledge building and sharing, with guidance to all stakeholders.

• Guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
• Advice to Project staff on UNDP administrative and NIM/DIM reporting, including on audit and budgetary issues.
• Organization of training for the operations/programme/projects staff on financial management and RBM.
• Synthesis of lessons learned and best practices in programme and project finance.
• Sound contributions to knowledge networks and communities of practice.

Required Skills and Experience

Education:

• Secondary Education with specialized certification in accounting and/or Finance is required. A university degree in Finance or Accounting desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
• Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required. Candidates with no professional accountancy qualifications but with relevant experience must successfully undertake the UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.

Experience:

• Minimum of 6 years (with Secondary Education) or 3 years (with Bachelor´s degree) of progressively responsible experience in finance management and/or accounting is required.
• Knowledge of programme and project finance management desirable
• Sound expertise in budget analysis and control, and financial management functions is an asset.
• Experience in the usage of digital finance solutions and software packages, and advanced knowledge of data management and systems is desirable.
• Knowledge of IPSAS and/or IFRS required.
• Experience with UNDP and/or international organizations/UN agencies an asset
• Experience with Government institutions an asset
• Fluency in English is required.
• Fluency in the national language (Bahasa) of the duty station is required for local staff.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/17832