Resource Planning & Admin Associate

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

 

About this position

The CEO office of IDB Lab is looking for an upbeat Resource Planning and Administration Associate with excellent communication, inter-personal, technical, and administrative skills to perform critical functions, such as providing administrative, technical, and operational support on a variety of areas such as human resources management, budget, and corporate matters.

 

What you’ll do:

• Coordinate activities within IDB Lab to ensure the smooth operation of the CEO’s office and provide procedural and/or work guidance to more junior staff, as required. Act as the main point of contact for matters related to the CEO’s office.
• Contribute to the identification of opportunities to improve the efficiency of all IDB Lab and support the review and design of internal procedures and client-oriented guidelines, documenting, storing, and retrieving information ensuring alignment with the Bank’s administrative policies and procedures.
• Interpret and apply knowledge of Bank’s policies and procedures on the day-to-day activities and requests.
• Maintain up-to-date information related to IDB Lab in internal systems, keeping track and following up on projects’ approvals.
• Work closely and collaboratively with the different IDB Lab units in:

1. The onboarding and offboarding of employees.
2. The implementation of internal operational and administrative procedures.
3. The administration of corporate procurement purchases (corporate purchasing card).
4. The provisioning of hardware and software.

• Monitor budget execution with a complete view of the process and resources. Ensure adequate funding of expenses and forecasting costs for all administrative expenses. Implement, administer, and reallocate resources throughout the year.

• Perform accounts payable functions, approve supporting documentation, and authorize payments in the corresponding systems.

• Collaborate in the organization and implementation of special projects and initiatives, such as coordinating flagship events, seminars, and annual retreats including logistics, invitations, venue, catering services, and the publication and dissemination of event materials.

• Coordinate activities related to corporate matters, including travel, corporate real estate management, business continuity, records management, and information technology, applying Bank’s policies and procedures.

• Maintain databases, analyze data, and prepare ad hoc analytical reports using available corporate data.

• Provide support to the CEO in matters related to human resources.   

• Work under the limited supervision of others. Coordinate the work of the IDB Lab Administrative Support Consultant.

 

• Education: You hold a master’s degree in business administration, Economics, International Relations or a related field.

• Experience: You have at least 2 years of relevant experience in an international financial institution. Experience/knowledge of Bank systems (Service Now, Convergence, Concur, SAP, among others) is a plus.

• Digital skills: MS Office 365, Teams, SharePoint, MS Power Apps, Power Automate or Power BI

• Languages: Proficiency in Spanish and English, spoken and written, is required.

 

Key skills

• Learn continuously  

• Collaborate and share knowledge  

• Focus on clients  

• Communicate and influence  

Innovate and try new things 

 

Requirements

• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.

• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab. 

  Type of contract and duration

• International staff contract, 36 months initially, renewable upon mutual agreement. 

 

What we offer

The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

• A competitive compensation package.

• Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave. 

• Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs. 

• Pension plan: pre-defined pension plan that provides financial security and support employees in planning for their future. 

• We offer assistance with relocation and visa applications for you and your family when it applies. 

• Hybrid and flexible work schedules. 

• Health and wellbeing:  Access to our Health Services Center which provides preventive care and health education for employees. 

• Development support: We offer tools to boost your professional profile such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, and mobility options, among others. 

• Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others. 

• Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.  
   

Our culture

At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try innovative without fear, and where they are accountable and rewarded for their actions. 
Diversity, Equity, Inclusion, and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply. 
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org  to request a reasonable accommodation to complete this application. 

 

Our Human Resources Team reviews carefully every application.  

A candidate has been pre-identified for this position and may apply. However, this remains a competitive process, and other qualified candidates are encouraged to apply and will be duly considered.

 

About the IDB Group

The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean. 

About IDB Lab

IDB Lab is the innovation and venture capital arm of the Inter-American Development Bank Group. We discover new ways to drive social inclusion, environmental action, and productivity in Latin America and the Caribbean. IDB Lab leverages financing, knowledge, and connections to support early-stage entrepreneurship, foster new technologies, activate innovative markets, and catalyze existing sectors. www.idblab.org

 

Follow us:

https://www.linkedin.com/company/idblab/

https://www.facebook.com/IDBLab

https://twitter.com/IDB_Lab

 

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