Resource Planning and Administration Associate

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Description

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The Environment, Rural Development and Disaster Risk Management Division) is looking for an upbeat Resource Planning and Administration Associate with excellent communication, inter-personal, technical and administrative skills to perform critical functions such as providing administrative, technical and operational support on a variety of areas such as human resources management, budget, finance, and corporate matters.

What you’ll do: 

• Coordinate activities within the Division to ensure the smooth operation of the area and provide procedural and/or work guidance to more junior staff, as required. 
• Interpret and apply knowledge of Bank policies and procedures on the day-to-day activities and requests.
• Work closely and collaboratively with the Climate Change and Sustainable Development Sector (CSD) Manager front office and other CSD divisions, in:
• All budget and personnel planning matters. 
• The processing of contractual and consulting firms’ requests, as needed. 
• Monitoring the execution and disbursements of the Unit’s contracts in coordination with project team leaders and Country Offices. 
• The implementation of internal operational and administrative procedures
• Monitor budget execution with a complete view of the process and resources (transactional, standalone, and special funds). Ensure adequate funding of expenses and forecasting costs for all administrative expenses. Implement, administer, and reallocate resources throughout the year.
• Collaborate in the organization and implementation of special projects and initiatives. 
• Provide input into the development and implementation of internal procedures for documenting, storing, and retrieving information, in compliance with Bank policies and procedures.
• Perform accounts payable functions, approve supporting documentation and authorize payments in the corresponding systems. 
• Maintain up-to-date information related to the division in internal systems, keeping track and following up on projects’ approvals.
• Maintain databases, analyze data and prepare ad hoc analytical reports using available corporate and division data.
• Provide analytical and technical guidance to the Division Chief in the preparation of the work program, business plan and budget within the Results-Based Budgeting (RBB) framework.
• Provide support to the Division Chief in matters related to human resources.   
• Provide guidance on Technical Cooperation and Economic Sector Work preparation and approval processes.
• Work under the limited supervision of others.

What you’ll need

• Education: You hold a master’s degree in business administration, Economics, International Relations or related field.
• Experience: You have at least 2 years of relevant experience with development projects. Experience/knowledge in the following areas is a plus: i) knowledge of developing issues in Latin America and the Caribbean; ii) familiarity with economic development terminology; iii) knowledge of Bank systems (SAP, Hyperion, Service Now, Convergence, Concur, among others).
• Languages: Proficiency in Spanish and English, spoken and written, is required.

Source: https://iadbcareers.referrals.selectminds.com/jobs/resource-planning-and-administration-associate-6101

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