Roster, HR Business Partner Assistant, G5, Fixed Term, Multiple Locations

OBJECTIVE OF THE PROGRAMME

The Department of Human Resources and Talent Management (HRT) is responsible for providing a sound, well-managed, responsive and efficient organization-wide Human Resources Management strategy and global HR advisory services which support the work of WHO and its member states, encompassing, but not limited to: HR Policy evelopment, Organizational Design and Job Classification, Talent Management (including Succession Planning, Global staffing, Career Development and Training, Rotation and Mobility), application of the UN Common system’s Compensation and Benefits, HR Legal Advisory Services, Administration of Justice, Global Staff/Management relations, representation of WHO in inter-agency UN Common System HR initiatives.

DESCRIPTION OF DUTIES

I.Recruitment and Selection:

1.Assist the responsible Officer(s) in activities and processes related to the recruitment of Fixed-term and Temporary Staff (all categories), and Consultants:

a.Draft and ensures accuracy of vacancy notices, and posts them on the Intra/Internet, via standard distribution. Drafts appropriate screening questions

b.Generate preliminary screening of applicants on the basis of agreed criteria; generate spreadsheet using the on-line recruitment system to facilitate review by the HR officer, hiring manager and subsequent selection panel

c.Ensures all arrangements for interviewing and testing of prospective staff including

preparing recruitment panel files, scheduling interviews, arranging for video conferencing facilities, organizing travel as required, and monitoring of testing

d.Conduct reference searches and enters candidate profiles in GSM

e.Initiates preliminary version of selection panel reports (by inserting posting and screening

f.Maintain a vetting system for candidates to be retained for roster purposes as well as data collection on roster usage, including cross referencing the candidates with past interns, volunteers and retirees.

II.Administration of contracts:

2.Provide assistance to staff members and/or applicants under selection or under reassignment and ensures that support and accurate and complete information is provided in a timely manner.

3.Be responsible for all administrative actions for staff members under the BC e.g. onboarding, extensions, separations, retirements, …etc.

4.Liaise with the Global Service Centre to provide information and obtain clarification on specific staffing cases, particularly in relation to queries from candidates on entitlements and benefits, and during the on-boarding and separation processes.

5.Act as the focal point for all questions in relation to administration of contracts.

III.Consultants:

6.Review the submissions, ensuring they are in line with the consultants or other policies and ensuring timely processing of the requests preparing a recommendation to the Responsible HR Officer for final clearance.

7.Provide guidance and training to the assigned divisions/departments/programmes on the compliant submission processes for a consultant or other contract type.

8.Launch and manage the candidate onboarding in the system, ensuring all necessary documentation, mandatory training and reference checks are requested and verified.

IV.General:

9.Maintain an up-dated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis.

10.Draft reports and messages, prepares formal HR correspondence to both staff members and managers.

11.Organize meetings, teleconferences, and selection panels and all related logistics; ensure completeness of all documentation and information for the meeting.

12.Act as the focal point for all HR questions in relation to the topics covered.

13.Liaise with different Clusters within WHO to share, search for information and proactively develop new useful contacts.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in administrative/HR work

Desirable: A bachelor’s degree in business administration or HR or a relevant field

Experience

Essential: At least 5 years of relevant experience in HR.

Desirable: Relevant working experience with WHO or anther UN agency in the field of HR

Functional Knowledge and Skills

·Strong analytical skills and good sense of judgement

·Ability to draft in English neatly, concisely and grammatically correct

·Very good organization skills

·High sense of prioritization and attention to details

·Discretion and tact; ability to handle and preserve confidential information

·Ability to liaise with people at all levels in the Organization and to proactively search for information

·Ability to plan ahead and at the same time work well under pressure

·Customer orientation, cultural sensitivity and good business ethics

·Self-motivated, flexible and able to innovate

·Good knowledge of WHO rules, procedures and office practices is desirable.

WHO Competencies

Enhanced WHO Global Competency Model:
who-enhanced-competence.pdf

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Knowing and managing yourself

Use of Language Skills

Essential: Excellent knowledge of English and local language.

Other Skills:

Proficiency in Microsoft Office

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link:http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversityequity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email toreasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put theWHO Values Charterinto practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO’s operations please visit:http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and
• Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly atshws@who.int.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• In case the website does not display properly, please retry by:
  • (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox);
  • (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or
  • (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this link for detailed guidance on completing job applications: Instructions for candidates.
• Interested candidates are strongly encouraged to apply on-line. For assessment of your application, please ensure that
  • – your profile on Stellis is properly completed and updated;
    – all required details regarding your qualifications, education and training are provided;
    – all experience records are entered with elaboration on tasks performed at the time.
    – Kindly note that CV/PHFs inserted via LinkedIn are not accessible.