Roster of Administrative Assistants

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Description

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• Provide administrative assistance to the supervisor in the management of the program;
• Maintain and update accounts, vouchers, cash book and assist in preparation of necessary reports; Perform bank reconciliation in a timely manner and immediately report discrepancies (if any) to the supervisor;
• Ensure safe custody of all A&F documents and books of accounts;
• Coordinate incoming/outgoing correspondence; and data, travel and general logistics arrangements for training/workshop;
• Process timely payment to vendors as per the established procedures;
• Prepare and monitor the monthly budget to ensure judicious usage of fund;
• Regularly update inventory records of office equipment, assets and other WHO property as per established procedures and ensure safety & security of office equipment & premise Support and facilitate the important process of Handing Over – Taking Over whenever there is a change in the medical officer of the field office.

• Coordinate and provide support to supervisor during supplementary immunization activities for polio and measles, routine immunization, and any other activities being undertaken by SMO;
• Maintain and update district wise database of reporting network/health facilities for all surveillance, immunization, and related activities;
• Maintain records for disease surveillance, immunization activities and activities related to new vaccine introduction;
• Follow up on collection of data, it’s entry into relevant databases, analyzing data as required, assist in mapping & preparing reports, collect and report all case details in Case Investigation Form (CIF) and in SIMS or any other software mandated by WCO-India;
• Coordinate with Labs, district/state officials on receiving & storing samples and tracking their shipment;
• Assist SMO in monitoring planning and implementation of supplementary immunization activities for measles polio and any other vaccine preventable disease.

• Coordinate with field units for consolidation of Weekly reports, follow-up on updating weekly data in SIMS, daily feedback and data during NID/SIA rounds;
• Assistance to supervisor for preparation of State level spot maps, reports and training materials, and in maintaining cordial relationship with govt. officials.
• Undertake any other tasks/duties as assigned by supervisor(s).

• Completion of secondary school education or equivalent.

• At least two (2) years’ relevant experience in administrative support function in a government department/public sector undertaking, in a multinational corporation, reputed private organizations or NGOs. 

• Database management skills
• Ability to prepare routine administrative paperwork
• Clerical, word processing, and/or office skills

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