INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people**.**
Terms of reference
Job Title: Roving Lead Program Manager
Code: SR-00-9438
Duty station: Home-based, in missions 80% (Roving between ME countries)
Starting date: 19/08/2024
Contract duration: 6 months
Reporting to: Deputy Regional Director
Supervision of: Functional supervision of program staff in missions
Functional Supervisor: N/A
Type of duty station: According to the Country of assignment
General context of the project
Active in the Middle East since the early 2000s, INTERSOS has intervened in Iraq, Lebanon, Syria, Jordan and Yemen, supporting the most vulnerable categories of populations in challenging and hard-to-reach contexts, where the humanitarian needs continue to be greatest and where there is a weak humanitarian presence, with lifesaving and life-sustaining assistance including protection, health, nutrition, education and WASH activities.
In 2023, the regional portfolio reached forty million EUR. Teams count over a thousand national collaborators, and around fifty expatriate employees.
Using data from the field to draw the attention of the humanitarian community to the vulnerabilities, INTERSOS is an active member of the Syria INGO Forum, Yemen advocacy working group, ICVA. Its main donors are the UNHCR, the European Union, the Bureau of Humanitarian Affairs (BHA), the Italian Agency for Development Cooperation, and other institutional donors as well as private foundations.
Under the supervision of the Regional Director, the Middle East Regional Office is in charge of controlling and supporting the Country offices.
General purpose of the position
Supervised by the Deputy Regional Director (DRD), the Roving Lead Programme Manager (LPM) is responsible for following up on the implementation of ongoing programs and scaling up of new ones in the event of a new humanitarian emergency in the assigned countries.
S/he will also coordinate the proposal development processes and support reporting as needed in the assigned countries and in coordination with the Regional Grant & Reporting Officer (RGRO). S/he will work closely with the RO team (including regional Technical Advisors, MEAL, HR, Finance, Logistics) and relevant mission staff.
Main responsibilities and tasks
Programme Implementation
- Under the supervision of the DRD and in coordination with the Regional and mission teams support the preparation and implementation of project kick-off (KO) meetings in the assigned missions
- Under the supervision of the DRD and in coordination with the Regional and mission teams support missions in the organisation and implementation of project review meetings and project closure meetings
- Under the supervision of the DRD and in coordination with the Regional and mission teams support the review and update of internal project management tools, such as the PAT, the financial planning, HR and procurement programmatic planning functions
- Support the start-up phase of new programmes during an emergency event in the assigned region, through direct deployment to the country mission
- Provide direct project support, management and implementation, guiding Mission and project teams in the execution of priority outcomes and tasks, if and when required
- In case of new emerging needs and/or emergency, contribute to the regional response, providing inputs and taking part in joint initiatives when necessary
- If and when required, support the adaptation of project documents during the revision processes
- Contribute to learning exercises through analysis to promote the adoption of key lessons learnt during the projects implementation
Proposal Development:
- Based on the agreed strategy of intervention and the assigned priorities, support the Missions-led proposal development processes, ensuring appropriate consultations with the missions teams during the writing phase as well as constant coordination with regional technical advisors, Finance, HR, Log and Coms departments, Grant & compliance unit and MEAL
- Supervise proposal development schedules and track timelines, ensuring and facilitating coordination amongst teams – Logs, HR, Grants, and Programme
- In coordination with Regional and mission teams, revise proposal documents ensuring coherence between project documents (logframes, narrative, budgets and annexes)
- Raise alerts to the DRD in case of specific risks identified during the proposal development process
- For all assigned opportunities and proposals, support the Mission and Regional Grant Officer to ensure that all documents required by the donor are well written and logically structured; support the writing process as necessary.
Quality Analysis, Evaluation & Reporting
- In coordination with the DRD, when and if necessary, support the programmatic review of some key strategic reports in line with INTERSOS and donors’ standards
- Support the analysis of data and the visualization of program outputs for monitoring and reporting purposes through Google Data Studio and/ or other recommended tools, and report any deviation in terms of achievements/trends to the DRD
- When necessary and in coordination with the MEAL Advisor and the HQ Technical Units, support internal projects evaluation processes, as an HQ/Regional staff independent from the specific project implementation, maintaining the focus on the programmatic objectives and the core standards as per the OECD-DAC evaluation criteria.
General
- Demonstrate compliance and leadership with INTERSOS policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
- Contribute to INTERSOS Capacity Building efforts for relevant programme and Mission staff, promoting also the growth, development and empowerment of National Staff.
Required profile and experience
Education
- BA in International Affairs, Development, International Political Economy or other relevant field
- Desirable Master degree (MA or LLM) in Humanitarian Assistance, Human Rights, International Humanitarian Law or related subjects
Professional Experience
- Minimum five years experience in humanitarian aid settings; experience in the Middle East region is a plus
- Experience in complex emergency settings involving internal displacements
Professional Requirements
- Solid project management skills
- Excellent writing skills and strong knowledge of proposal development processes
- Strong financial literacy (financial planning, forecasting and budgeting) and an operational background
- Experience working with major grants and international donors
- Experience in managing integrated and multi-sectoral projects and huge teams
- Reporting skills, experience with monitoring tools and systems, data collection and analysis
- Good computer literacy (word, excel and internet)
- Understanding of humanitarian operations principles, standards, and best practices
- Commitment to INTERSOS principles
Languages
- English (full proficiency)
- Arabic may be a plus
Personal requirements
- Leadership, team management, and cooperation
- Behavioral flexibility
- Accurate, is capable of setting priorities and can multi-task.
- Negotiation skills and decision-making skills
- Strong interpersonal skills: diplomatic skills and problem-solver
How to apply
Interested candidates are invited to apply following the link below: https://www.intersos.org/en/work-with-us-hq/#intersos-vacancy-headquarters/vacancy-details/6673c7d13c33b6002703276c/
Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.