The Program Assistant will be working under the daily supervision of Sr. MERLA and Communications Director based in Bishkek.

The position provides extensive administrative support to the technical (program) team (IR 1, 2, 3, MERLA and Communications) and will carry out technical, administrative and logistical tasks of USAID ILOA Okuu Keremet!! project in the Kyrgyz Republic. The position will also be responsible for minimum of administrative assignments as listed below.

Responsibilities

• Scheduling and organizing staff meetings (for technical team);
• Maintaining meeting minutes;
• Welcoming and assisting visitors;
• Developing and maintaining incoming/outgoing correspondence;
• Arranging logistics for meetings and other technical events in coordination with administrative team;
• Registering participants at technical events (workshops, trainings, conferences); collecting travel and other required documentation from participants; collecting training related data;
• Organizing travel arrangements for technical team and international consultants;
• Preparing purchase and payment documents for technical team;
• Preparing and collecting required documentation for consultancy recruitment, bids, etc. as requested by technical team;
• Assisting with data collection, reporting and assessment administration, as needed;
• Assisting with organizing key events (invitations, RSVPs, etc);
• Performing other relevant tasks assigned by the project.

Qualifications

• High School complete or vocational training and 3 years of experience
• At least 2 years of experience as administrative assistant or program assistant
• Proven work experience as a program/administrative assistant or similar role
• Excellent interpersonal and communication skills
• Organized to oversee several assignments at once
• Excellent computer and office equipment literacy
• Minimum competency in working with administrative and financial documentation
• Knowledge of English and Russian required; knowledge of Kyrgyz at working level

Level of Education: High School

Work Hours: 8

Experience in Months: 24