JOB DESCRIPTION

Description

Why RTI RTI International is an independent, scientific research institute dedicated to improving the human condition. Our vision is to address the world”s most critical problems with technical and science-based solutions in pursuit of a better future. Clients rely on us to answer questions that demand an objective and multidisciplinary approach—one that integrates expertise across social, statistical, data, and laboratory sciences, engineering, and other technical disciplines to solve the world’s most challenging problems. We believe in the promise of science and technical solutions, and we push ourselves every day to deliver on that promise for the good of people, communities, and businesses in the US and around the world. If you are looking for the opportunity to make a real difference, RTI is the place for you. About the Hiring Group The role falls within the Growth Unit (Public Sector), which manages how RTI pursues, wins, and grows our project portfolio across U.S., state, local, and foreign governments, and foundations, in collaboration with technical staff across the organization. What You”ll Do The Proposal Development Specialist (Internal Title: Proposal Development Specialist 1) plays a key role in coordinating and developing compelling, compliant, and high-quality proposals in response to client solicitations. This entry-level position supports the proposal development lifecycle from kickoff to submission, working closely with cross-functional teams including BD, subject matter experts, and business partner teams. A proposal development specialist must be highly motivated, exceptionally organized, and possess strong communications skills and be adept at working on a variety of simultaneous projects. This position is a remote work position but must be available to work East Coast hours. Your primary responsibilities will include but not be limited to: Creates proposal SharePoint sites Ensures SharePoint folders and templates are updated Creates proposal pursuit materials including Kickoff, Pink Team, and Red Team, and meeting notes and update materials for compliance as Q&A or amendments dictate Gathers example proposals and bolster text repository based on Technical team requests Manages small subcontracted or short-turn proposals for federal and state and local government clients Coordinates needed information with internal business partners Performs compliance checks between red draft proposals and their solicitations Assists with federal and state and local government portal submissions confirming compliant uploads and maintaining an upload schedule (such as Grants.gov Workspace, DOJ JustGrants, NIH ASSIST, etc.) Coordinates hard-copy proposals with 3rd party vendor Facilities and summarizes White Hat/Internal lessons learned process debriefings Ensures proper archiving of proposal materials following submission through award Supports the implementation and use of departmental processes and procedures Updates internal, Team databases such as: PM Manual, Good Proposals, and boilerplate resource(s) as needed Takes notes at Proposal Manager team meetings Tracks assigned opportunities in SalesForce and confirms records are current with Proposal Process information (delivery waiver notifications, opportunity notes, etc.) Troubleshoots issues regarding SharePoint folders with GTS and Proposal Managers on workarounds and solutions Performs miscellaneous proposal development administrative tasks Provides out of office or backup coverage as needed What You”ll Need Required Qualifications: Bachelor’s degree plus 0–2-years related experience in proposal management/coordination (or relevant internships or co-ops in lieu of years of experience), or equivalent combination of education and experience Applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa sponsorship Preferred Qualifications: Understanding/Experience in government contracting or responding to commercial RFP’s Experience with AI proposal development tools Knowledge and experience with RTI’s proposal systems and processes, a plus Knowledge, Skills, and Abilities: Ability to work closely within a trusted team environment where sharing and teamwork are valued Ability to work in a fast-paced environment, sometimes under pressure; proactive, resourceful, and efficient, with a high level of professionalism Strong project management, organizational and general “people skills”; including strong written and verbal communication skills Experience with Microsoft Suite programs (MS Word, Outlook, OneNote, Teams, PowerPoint, etc.) and/or SharePoint Demonstrates RTI Values and Lead Forward behaviors which is vital for the Institute’s success #LI-EP1 EEO & Pay Equity Statements For San Francisco, CA USA Job Postings Only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Further information is available here. RTI accepts applications to our job openings from candidates with criminal histories or conviction records in accordance with all applicable laws, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. For Applicants in Massachusetts Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. The anticipated pay range for this role is listed below. Our pay ranges represent national averages and may vary by location as a geographic differential may be applied to some locations within the United States. RTI considers multiple factors when making an offer including, for example: established salary range, internal budget, business needs, and education and years of work experience possessed by the applicant. Further, salary is merely one element to our offer. At RTI, we demonstrate our commitment to rewarding individual and team achievement through a total rewards package. This package includes (among other things) a competitive base salary, a generous paid time off policy, merit based annual increases, bonus opportunities and a robust recognition program. Other benefits include a competitive range of insurance plans (including health, dental, life, and short-term and long-term disability), access to a retirement savings program such as a 401(k) plan, paid parental leave for all parents, financial assistance with adoption expenses or infertility treatments, financial reimbursement for education and developmental opportunities, an employee assistance program, and numerous other offerings to support a healthy work-life balance. Equal Pay Act Minimum/Range $61,000 – $75,000

Responsibilities

The Proposal Development Specialist (Internal Title: Proposal Development Specialist 1) plays a key role in coordinating and developing compelling, compliant, and high-quality proposals in response to client solicitations. This entry-level position supports the proposal development lifecycle from kickoff to submission, working closely with cross-functional teams including BD, subject matter experts, and business partner teams. A proposal development specialist must be highly motivated, exceptionally organized, and possess strong communications skills and be adept at working on a variety of simultaneous projects. This position is a remote work position but must be available to work East Coast hours. Your primary responsibilities will include but not be limited to: Creates proposal SharePoint sites Ensures SharePoint folders and templates are updated Creates proposal pursuit materials including Kickoff, Pink Team, and Red Team, and meeting notes and update materials for compliance as Q&A or amendments dictate Gathers example proposals and bolster text repository based on Technical team requests Manages small subcontracted or short-turn proposals for federal and state and local government clients Coordinates needed information with internal business partners Performs compliance checks between red draft proposals and their solicitations Assists with federal and state and local government portal submissions confirming compliant uploads and maintaining an upload schedule (such as Grants.gov Workspace, DOJ JustGrants, NIH ASSIST, etc.) Coordinates hard-copy proposals with 3rd party vendor Facilities and summarizes White Hat/Internal lessons learned process debriefings Ensures proper archiving of proposal materials following submission through award Supports the implementation and use of departmental processes and procedures Updates internal, Team databases such as: PM Manual, Good Proposals, and boilerplate resource(s) as needed Takes notes at Proposal Manager team meetings Tracks assigned opportunities in SalesForce and confirms records are current with Proposal Process information (delivery waiver notifications, opportunity notes, etc.) Troubleshoots issues regarding SharePoint folders with GTS and Proposal Managers on workarounds and solutions Performs miscellaneous proposal development administrative tasks Provides out of office or backup coverage as needed

Qualification

Required Qualifications: Bachelor’s degree plus 0–2-years related experience in proposal management/coordination (or relevant internships or co-ops in lieu of years of experience), or equivalent combination of education and experience Applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa sponsorship Preferred Qualifications: Understanding/Experience in government contracting or responding to commercial RFP’s Experience with AI proposal development tools Knowledge and experience with RTI’s proposal systems and processes, a plus Knowledge, Skills, and Abilities: Ability to work closely within a trusted team environment where sharing and teamwork are valued Ability to work in a fast-paced environment, sometimes under pressure; proactive, resourceful, and efficient, with a high level of professionalism Strong project management, organizational and general “people skills”; including strong written and verbal communication skills Experience with Microsoft Suite programs (MS Word, Outlook, OneNote, Teams, PowerPoint, etc.) and/or SharePoint Demonstrates RTI Values and Lead Forward behaviors which is vital for the Institute’s success #LI-EP1

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements