Safety Assistant

Danish Refugee Council, one of the world’s leading humanitarian NGOs working in 40 countries worldwide and has been operating in Ukraine since 2014. With the outbreak of the current phase of the conflict in February 2024, DRC has shifted its programming to emergency response to meet the urgent needs of conflict-affected population and is currently undergoing a significant scale up in operations to meet the need. Current DRC programming is focusing on protection activities, Multipurpose Cash Assistance (MPCA), NFI and Food distributions, Shelter & WASH interventions, Economic Recovery, Humanitarian Demining and Explosive Ordnance Risk Education in 5 offices across the country. Currently undergoing a period of growth as an organization, DRC is currently looking for a Safety Assistant to be based in Slovyansk/Kramatorsk (Donetska oblast) with possible trips to neighbouring regions (Kharkivska, Dnipropetrovska, Zaporizka to support with its response.

DRC is committed to a diverse and inclusive workforce and candidates from backgrounds not traditionally represented in Safety and Security are strongly encouraged to apply as there will be on the job training.

Overall purpose of the role

In close collaboration with the Safety Manager and Area Manager, the Safety Assistant will support in the in the safe and effective operation of DRCs programming in Eastern Ukraine through a range of administrative functions focused on safety and security. As a learning position, the successful candidate will be expected to take on additional responsibilities on a progressive basis, under the support and supervision of the rest of the safety team once they have been sufficiently trained to do so.

Geographic scope

This role will be based in the Kharkiv Office with some travel to Kharkivska, Donetska, Dnipropetrovska and potentially Zaporizka oblasts

Primary responsibilities

• Support the program teams to ensure that project activities are implemented in a secure, safe, and effective manner, primarily through the procurement of safety items under the direction of technical specialists
• Implement improvements to the Minimum Operating Safety Standards (MOSS) under the direction of technical specialists
• Attend regular briefings and context updates
• Monitor staff movements and report irregularities to the appropriate focal point
• Ensure that appropriate access controls are in place for all DRC facilities
• Proofread translated Standard Operating Procedures (SOP), Contingency Plans (CP), threat assessments, and other documents to ensure translations have been completed to the required standard
• Update security phone trees and maintain staff contact information
• Assist in implementing DRC safety policies, protocols, and procedures under technical supervision
• Oversea the procurement / issuing of safety and protective equipment under technical instruction
• Track the location of DRC safety assets including, but not limited to PPE (Personal Protective Equipment), communications equipment, first aid kits, and so on
• Monitor risks including, but not limited to, the DRC traffic light system and alert relevant parties in case of an emergency with relevant, compassionate, and clear advice
• Maintain relevant safety documentation, data, and records for the areas of concern under technical guidance
• Any other duties related to the nature of the job as directed by the supervisor

Responsibilities following training period

• Assists in the implementation of DRC safety risk management systems (SRMS) under technical supervision
• Monitor news and social media and inform Safety Manager of changes in the conflict
• Monitor information networks and update the ‘Traffic Light System’ accordingly
• Proactively monitor the MOSS and recommend improvements/implement basic changes
• Deliver briefings and context updates to the Safety Team
• Communicate Standard Operating Procedures (SOP), Contingency Plans (CP), threat assessments, and other safety policies to staff whose first language is not English with the support of technical specialists
• Assess potential impacts of the evolving context on DRCs programmatic activities
• Establish a network of local contacts to develop a nuanced understanding of the context
• Support in site safety assessments and identify new office spaces, guesthouses, warehouses, and other sites as required. This can include regular safety audits, such as checking fire extinguishers, safe room supplies, first aid kits, emergency communication equipment, and physical security elements (MOSS), and so on.
• Support in the completion of Safety Risk Assessments (SRAs)
• Deliver Pre/Post Arrival Briefs to incoming staff (national and international)
• Support incident response – particularly IMT and CMT
• Support in the management of the DRC safety information portal (SharePoint) ensuring that it is up to date, relevant and accessible to a range of users
• Any other duties related to the nature of the job as directed by the supervisor

Reports to

• Technical and Line Management by Area Manager but subject to change

Experience and competencies

Essential:

• 2 – 4 years professional experience
• An interest in politics and a keen understanding of the current situation in Ukraine
• Fluent in English (both written and spoken) and proficient Ukrainian language skills
• Willing to learn
• Team player
• Emotional intelligence
• Collaborative but with the ability to work independently
• An ability to communicate information to a range of audiences
• An understanding of personal limitations and areas for personal development
• Driven, dedicated and proactive
• Excellent skills in MS Office
• An interest in NGO operations and a desire to progress in the field of NGO safety
• Good sense of humor 

Desirable:

• Experience in security operations
• Experience working in multicultural settings
• Experience with information gathering
• Experience working in hostile or hazardous environments
• Bachelors degree in a Social Science or similar area

Languages

Language	Spoken	Reading	Writing
English	Good – Willingness to improve *The interview will be conducted in English. Allowances will be made for the right candidate and perfection is not expected. However, it is expected that the candidate will be able to pass the interview without the need for an interpreter.	Good – Willingness to improve *The successful candidate may be expected to complete a reading test to confirm their reading ability upon selection	Good – Willingness to improve *The successful candidate may be expected to complete a writing test to confirm their ability upon selection
Ukrainian	High standard	High Standard	High Standard
Russian	An advantage but not essential	An advantage but not essential	An advantage but not essential

We offer

• A supportive working environment with a commitment to staff development
• Contract length: 6 months renewable depending on performance and funding (after successful 3 months probation)
• Duty Station: Slovyansk/Kramatorsk (Donetska oblast) with duty trips across other regions
• Start date: As soon as possible
• Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff
• Medical and Health Insurance

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications sent by email will not be considered.                                                            

Closing date for applications: 28th April 2024.

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes
• Collaborating: Involving relevant parties and encouraging feedback
• Taking the lead: Taking ownership and initiative while aiming for innovation
• Communicating: Listening and speaking effectively and honestly
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment