Duty Station [Mocha -Yemen]

Who are we?

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict. Programmers include protection, livelihood, food and NFI distribution, water and sanitation, and advocacy amongst others. DRC Yemen has been providing relief and development services in Yemen since 2008. DRC has mainly focused on refugees and migrants displaced by conflict and natural disasters.

DRC, through its specialized business unit, Danish Demining Group (DDG) aims to recreate a safe environment where people can live without the threat of landmines, unexploded ordinances and small arms and light weapons”. These goals can be effectively advanced through cooperation and joint action with other organization as well as with integration of operations and programs with its sister organization, DRC.

About the Job:

Overall

To provide administrative assistance and technical support and ensure that programs and projects activities are implemented in a secure, safe and effective manner.

This role has an area focus and ensures compliance to DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to base operations.

Responsibilities:

• Assist with the implementation of regional safety policies, safety rules, and standard operating procedures (SOPs) related to the safe implementation of program activities.
• Support and facilitate the communication and coordination with relevant stakeholders on all matters relating to the safety of DRC staff within geographical area of responsibility.
• Regular visits to fields and DRC offices in South and West Coast to cover any safety gaps and support as required.
• Track access, operations and in monitoring of staff field movements & deconfliction.
• Collect, verify, analyze, and submit timely and regular reports to STL regarding issues that affect, or may affect DRC operations.
• Prepare and submit Safety Incident Reports (SIR) when required.
• Assist STL in incident and emergencies by carrying out assigned tasks in order to maintain prompt action and support for staff.
• Monitor the evolving situation in the area of DRC operations in the area of his/her responsibility (South/ WC) in coordination with other actors as per regional, country, and program guidelines;
• Establish a network of contacts with relevant government offices, including Local authorities, WCOAO and the IDP Exclusive Unit, and represent DRC at safety meetings, including active participation in safety-Liaison meetings in Mocha / Khawkah as needed);
• Provide operational safety briefings and orientation to all new and visiting staff in the area of his/her responsibility;
• Assist in training on safety procedures, security awareness, PAST, access and counter-surveillance; mission planning, and fire safety (as required) for field offices staff in the area of his/her responsibility;
• Assist in the management of safety incidents and crisis, provide timely and accurate incident reports and analysis, including analysis of organizational lessons learned;
• Monitoring and supervision (as required) of security guards, watchmen, and drivers where it relates to safety measures, local safety rules, and standard operating procedures and conduct required trainings when needed.
• Supervise the implementation of physical and asset protection protocols and regulations;
• Ensure that appropriate access controls are in place for all DRC facilities;
• Assist in regular Security Risk Assessments (SRAs), including regular review of Safety Level System (SLS) and Minimum Operating Safety Standard (MOSS) as per DRC policy.
• Advise and assist in the procurement/security upgrades and issue of safety equipment such as fire extinguishers, CCTV system, and fire/some detectors;
• Conduct regular field visit/site assessments and advise on mitigation measures;
• Carry out other activities as requested by the STL or Base Manager.

Reporting Arrangements

With regards to safety policy, DRC has a dual-line reporting structure. The SO will report to the safety Team Leader, in the absence or deployment of the STL to the field, the safety officer will report to the Area manager and to Country safety manager on technical aspect.

Deliverables:

• Confirm that all new staff and visitors have completed their Travel Clearance Requests (TCRs).
• Confirm that all visitors have Visitor IDs and that all expected visitors list submitted by each department.
• Confirm that all panned staff movements are indicated on the Movement Boards (International departure /arrivals, leave dates, etc.) and that all field movements are pre-approved, tracked (via regular phone check-ins), and followed up with a post-trip briefing.
• In the absence of STL, distribute advisories to all staff and senior management team members, including SMS alerts, phone alerts, and email alerts.
• Ensure that DRC drivers conduct daily vehicle checks prior to travel in consultation with logistics department.
• Perform daily rounds to check DRC compound for any problems (perimeter lights, walls, generator, spare fuel, trash, fire extinguishers, smoke detectors, etc.) report the same to the STL.
• Check on guards (are they performing their duties, on time, log books filled, etc.) and confirm guard performance in field locations.
• Check that First Aid kits are fully equipped and accessible to all staff (in vehicles, staff house, offices).

About you

To be successful in this role you must have:

Experience and technical competencies:

• Minimum 3 years of relevant experience in security operations and management.
• A good understanding of refugee, migration and protection-related issues.
• Excellent skill in MS Word, Excel, and PowerPoint.
• Health Safety and Environment (HSE) training is a big advantage.
• A good understanding of local politics and history.
• Experience in negotiating access for humanitarian or other agencies.
• Previous experience in safety and security or in liaison with authorities.

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.

• Collaborating: Involving relevant parties and encouraging feedback.

• Taking the lead: Taking ownership and initiative while aiming for innovation.

• Communicating: Listening and speaking effectively and honestly.

• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Moreover, we also expect the following:

Required qualifications:

Education :

• A university degree in a discipline related to security management, international studies, or military/police studies.
• Diploma or equal of public relations.

Languages:

• Professional proficiency in English
• Professional proficiency Arabic

We offer

DRC will offer the successful applicant a contract until June 2024, renewable dependent on both funding and performance. You must be available to start work As soon as possible, and be willing and able to work in Mocha with traveling to field location.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment. This position will be placed at Band (H2 Non- Manager) and will be reporting to Safety Team Leader.

Application process

Interested? Then apply for this position by clicking on the apply button or the link below.
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.
Females are encouraged to apply for this position.

Applications close 3 January 2024. The interviews are expected to take place, in two weeks after advertisement closing date.

If you have questions or are facing problems with the online application process, please check Need Support?

Need further information?

For more details on this position, please contact [email protected].

Please note that applications sent directly to [[email protected]] will not be considered.

For further information about the Danish Refugee Council, please consult our website www.drc.ngo