The Opportunity
Save the Children believes every child deserves a future. In Bhutan and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies.
Under the close supervision of the Head of Field Program Operations-BFO, the Manager – Sponsorship Program will have the overall responsibility tor lead and manage the BFO based Sponsorship program. The position holder will be responsible to ensure that high quality programs are delivered reaching children most impacted by inequality and discrimination throughout the project areas of SC. Furthermore, the position holder will also be responsible to ensure that the program implementation is as per the Social Ecological model; there is integration between different components of the program, and regular quality monitoring. The position holder will also be accountable for the financial management of the project, management of the project personnel, adherence to administrative requirement /compliances, partnership management and overall management of sponsorship program in the field office.
As Sponsorship program is of integrated nature – this needs to be considered and incorporated into the all steps of project cycle to create synergy effect. Working closely with the Technical Managers (TMs) and the support functions, the position holder will execute sponsorship program including capacity building process of the partners NGOs and SC sponsorship team. The position holder will also carry out communication of the project at partners, Country Office (CO) and donors level. . Ensure the grants, funds tracking mechanisms are in place and quality reports are prepared and submitted on timely manner and responses on corrective measures are taken proactively. Oversee management of all partner organizations in the field office under sponsorship program and ensure that the project/ program compliance of sponsorship are met. Ensure systematic documentation, digitalization as appropriate, and dissemination of project achievements. The position holder will also oversee that field visits the project site are carried out smoothly and regularly. The position holder will communicate, guide and mobilise the team members and partners and execute the projects designed for the QIP phase and ensure smooth transition in IA-1 area as per the OT plan.
KEY AREAS OF ACCOUNTABILITY :
Quality implementation of sponsorship program
- Execution of Sponsorship program as per the plan, quality, compliances and guideline under BFO
- Coordinate with FO and CO level Technical team for technical assistance in the Sponsorship Program.
- Support and ensure kick off/ program orientation of the Sponsorship Program at partners level
- Provide clear directions/guidance to the project team, partner organization’s team in designing cost effective, result oriented projects/programs, in collaboration with government (as appropriate) for long lasting impact on target beneficiaries in line with SCI’s CSP, CAP and member country requirements.
- Ensure quality benchmarks are being used by the project team
- Ensure supplies are of quality and cost effective and procured in a timely manner
- Identify capacity strengthening gaps of SCI and partner staff under the sponsorship team and ensure capacity strengthening activities are designed and undertaken
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- Ensure a fit for purpose structure of the sponsorship team both at SCI and at partners level.
- Explore and implement innovative and new/ effective initiatives in the program with the support of technical team and sponsorship team.
- Ensure that programs are designed and, implemented in line with the principles of safer programming
- Identify areas/topics for research and studies under sponsorship program and share its findings with all relevant internal and external stakeholders
- Comply with Save the Children’s policies and practice with respect to safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
- Ensure program interventions are developed to address the issues of Children impacted by discrimination and inequality for GESI, Disability, and Climate change prespective.
Project / program management and development
- Lead, provide oversight and manage sponsorship program in BFO.
- Develop detailed program implementation plan/ work plans along with budget; conduct periodic review and adjust additional budget with contingency planning and track to achieve the monthly KPIs.
- Ensure all the project documents are in place and referred as when required as per Program Operational Manual.
- Ensure the implementation of Project Management Methodology (PMM) tools as appropriate in sponsorship program and readiness for PRIME adaptation as SCI priority.
- Ensure project tracking systems are developed for tracking progress, budget expenses on monthly basis; undertake immediate and prompt corrective actions as required in close coordination with Sponsorship Program team and finance point persons in BFO and in KTM POD team.
- Organize Comprehensive Compliance Monitoring/Joint Monitoring based on risk assessment
- Conduct periodic program review meeting to see/share the progress, lesson learnt, best practices and suggestion from partners for further improvement in program management/ implementation of sponsorship program
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- Ensure documentation and dissemination of sponsorship program progress with support from the Advocacy, Communications, Campaign and Media (ACCM) team
Program Partners’ Management
- Ensure adequate technical and managerial backstopping is provided to Partner NGOs to enhance their organizational capacity for better performance.
- Ensure that project team embodies the SCI partnership management principles while working with partner organisations .
- Ensure that partnership management is in line with Nepal Partnership Strategy and follows the standard SCI and Nepal partnership management processes and systems.
- Ensure phase in and phase out plans for partners are in place and documented.
- Ensure project team are for regularly following up and supporting the PNGOs for project / program and budget progress, verifying implementation, monitoring, reporting, documentation etc.
- Ensure SCI team are aware on SCI policies and compliances and are facilitating / orienting partners accordingly.
- Support the roll out of Nepal Partnership Graduation model and localization policy at FO and partner level
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- Ensure that partners receive adequate support and facilitation for compliances with safer partnerships requirements and standards
Administrative Management
- Ensure daily administrative management of sponsorship team
- Perform role as budget holder of sponsorship program in FO
- Review / approve or necessary action on the sponsorship program related budget and activities
- Process annual sub-award or amendment of the sponsorship program with partners with the support of sponsorship team
- Ensure the clear lines of communication are maintained between the SCI staff, PNGOs and Country office.
- Coordinate with supply chain, finance, technical team and MEAL team and ensure timely support into the sponsorship program/ partners.
People Management
- Conduct periodical assessment/review and plan for required staff/project structure for the efficiency of sponsorship program
- Support HR department for sponsorship staff recruitment process and engage in the recruitment of staff under sponsorship program
- Update and submit the job description of the staff under sponsorship program as required.
- Ensure all sponsorship team have clear performance objectives, based on their job descriptions and evaluate the staff”s performances and provide feedback for their performance improvement and capacity building
- Ensure all staff members have monthly work plans in place with substantial amount of time provided to monitoring of project/partners using standard check-lists/ monitoring plan/ Risk matrix and well documented reports of field visit and support.
- Provide mentoring and coaching to the staff members for their capacity building.
Financial Management
- Ensure sponsorship program annual budget are clearly developed in phase budget frame, with monthly, quarterly breakdowns.
- Ensure that the sponsorship team closely follow up and ensure project / program activities and budget progresses as per plan.
- Ensure sponsorship team carries partner wise follow up of activities progress and expenses tracking and proceed with corrective actions if needed.
- Function as the budget holder for sponsorship projects and ensure the management of budget is in line with the approved plan/ ceiling.
- Ensure monthly tracking of budget planned versus expenditure are in place
- Closely work with finance team and draw areas of improvement in the project
- Ensure the implementation of audit plan and carry out recommendations / action plans.
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Reporting
- Ensure monthly, quarterly, half-yearly and annual progress reports (both program and financial as per requirement) are prepared, monitored and reviewed as relevant
- Ensure the data consistency, and use of digital documentation of data. Ensure partners are submitting their reports on time.
- Lead, Coordinate and ensure the engagement of technical Managers and sponsorship program team in the report writing process of sponsorship program
- Ensure timely and quality reporting to donors.
Representation
- Represent the organization in government, international agencies, networks and donors as and when required by BFO.
- Maintain close relationship with Provincial and local governments, I/NGOs, UN, & donors to ensure that programs are implemented in an effective and coordinated manner and maintain good public relations
Emergency
- Ensure District/ Municipal level emergency response process if required.
- Supporting Save the Children’s full-spectrum mandate as well as being the leader in emergency preparedness and response for children.
Occasional Significant Duties
- Arrange and lead visit of visitors in the Sponsorship Program site
- Perform duties as and when required or assigned by the organization / line manager
Qualifications and Experience:
- Master”s degree or equivalent in Management or related discipline(s)
- At least 7 years of working experience in similar field(s)
- Supporting Program/ projects /partners for its Quality implementation
- Project / program management and development
- Program Partners’ Management
- Administrative Management
- Personnel Management
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- Financial Management
- Representation
- Excellent inter-personal communication skills
- Good presentation skills
- Good supportive supervision skills, developing self and others
- Excellent English communication skills, specifically written
- Demonstrated ability to deliver results, engage in effective and collaborative problem solving and decision making, and foster program innovations and adaptations
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Desireable
- Advanced knowledge about Child Poverty sector policies and context in Nepal
Sound knowledge and experiences in designing and implementation of pro-poor livelihood and marketing programs along with a good knowledge of child sensitive social protection.
Required No.(s): 1 (Nepalese Citizen Only)
Contract length: Fixed Term
Location: Bardibas Field Office
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
Save the Children does not charge a fee at any stage of the recruitment process.