Scanning and Archiving Clerk

General scope of the position:

The scanning and archiving clerk will be responsible for:

• Scanning of physical documents to produce digital copies for retention of the department records.
• Maintaining the online database by uploading all relevant document through the appropriate channels.

Essential duties and responsibilities:

• Scan and upload all related documents to the appropriate channels (Google Drive)
• Ensure that hard-copied records are labelled and systemized correctly for easy access and retrieval.
• Inspecting regularly quality and assure smooth functioning of document scanner.
• Communicating concerns to technicians and maintaining coordination of movement of the file boxes.
• Archiving back in the same order the documents that have been scanned and archive them in an order.
• Reporting progress to the supervisor, after converting the paper records into digital copies and archiving them

Qualifications:

Education:

Bachelor’s degree in business is preferred or high School.

Work experience:

0-1 years’ work experience with an international NGO in Iraq in a similar position is preferred.

Languages:

Working Knowledge in English and Arabic.

Basic level of Kurdish would be an asset.

Knowledge :

MS Officer literacy (Word, Excel, Power Point)

General computer literacy (Windows, Email, and Google Drive)

A working knowledge of English.

Sound knowledge of document scanning, data entry and production

Sound knowledge in archiving paper documents

Personal qualities:

High confidentiality

Proactive and autonomous

Ability to work under pressure and as part of a team.

Ability to work with people from different backgrounds and nationalities.

Demonstrated attention to detail, ability to follow procedures.

 There is presently no commitment as CDE is identifying a candidate pool based on grant acquisition and rolling candidate contact. CDE reserves the right to end the announcement at any time before the specified date. How to apply: Applications comprising a cover letter and a CV with at least two references should be addressed to CDE recruitment team with the subject Scanning and Archiving Clerk: by email to this address [email protected] Only shortlisted candidates will be notified. Female candidates are highly encouraged to apply. Deadline for application: 23-08-2024