School Administrative Officer

Apply now Job no:551383
Work type:Part-time
Location:Melbourne – Burwood
Categories:Administration

• Part-time (0.5FTE, 18.375 hours per week), fixed term until 25 April 2025
• Based at Melbourne Burwood Campus
• HEW 5 (77,114 – 86,490 + 17% super)

The Role

This is a fantastic opportunity working in the School of Information Technology. Providing expert administrative advice and support of the School’s Research Office, human resources activities and School events. This role if a great chance to work in a supportive and inclusive environment where you can develop and learn skills to further your experience and career. 

To be successful in this role you will be enthusiastic, a team player, and enjoy providing innovative administrative advice and support to a range of stakeholders in the School. You will have strong communication skills and have experience in process improvement.

Your key responsibilities will include:

• Provide high-level administrative support and guidance to the School of Information Technology, School Manager (IT), School staff and students.
• Provide administrative assistance to the Associate Head of School (Research), Associate Head of School (Industry Research), in relation to the School’s Research office and associated research activities.

• Coordinate, plan and implement processes and projects relating to the School’s activities, including the preparation and analysis of reports, coordination of events, and the development of publications and relevant communications.
• Provide secretariat support to School committees including preparation of agendas, minutes and papers and following up on action items.

Provide administrative support to the School’s human resources portfolio to facilitate staff onboarding, exits, academic and higher degree by research visitors, ensuring they are delivered in a timely manner resulting in an exemplary candidate experience.

To be successful, you’ll have:

• Appropriate tertiary qualification or an equivalent combination of relevant experience and/or education
• Excellent communication skills both verbal and written
• experience in providing high-level administrative in a professional services environment
• Initiative, judgment and tact, and a demonstrated understanding of the importance of maintaining confidentiality
• High level computer skills in multiple software applications, including Microsoft Office suite, internet and email applications

Ability to understand and work within the University and Faculty academic and administrative policies

For a copy of the position description, please see below:

 School Administrative Officer .pdf

Applications for this position close on 10 March 2024 at 11:55pm.

Please submit your updated resume and a short cover letter outlining your skills and experience for this role.

This role requires the incumbent to apply for and maintain a Working With Children Check (refer to Deakin’s Recruitment Procedure for further details).

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all cultures, sexual orientation, and genders.

Advertised:26 Feb 2024 AUS Eastern Daylight Time
Applications close:10 Mar 2024 AUS Eastern Daylight Time