Science Department Coordinator

Status: Full Time, Salaried

Location: Remote

Reports to: Chief Scientist

Key Relationships: Director of Research Coordination, Science Team

Salary: $60-65,000

BCI and our Mission

Bat Conservation International (BCI), a 501(c)(3) nonprofit organization dedicated to ending bat extinctions worldwide, seeks a Department Coordinator to join BCI’s Science Team. BCI is a distributed organization with staff across the United States. The Coordinator can live anywhere and will work remotely.

The Science Department Coordinator will join a dynamic organization and a highly progressive team of conservation scientists, reporting directly to the Chief Scientist. The Department Coordinator will manage program administration for research efforts that serve BCI’s mission to conduct high-priority research for bat conservation. The Department Coordinator must be highly collaborative and enjoy working within a mission- and results-driven environment where they can bring their whole self to work and contribute to positive ecological and social change. This position is ideal for an individual committed to conservation with interest and experience in program coordination and administrative support.

Position Description:

The Department Coordinator will be responsible for program administration for BCI’s Science Team, including coordinating cross-functional teams, tracking project deliverables, reviewing and approving timesheets and expense reports, and coordinating reporting and budgets. The Department Coordinator will also administer BCI’s Student Scholarship Program, including leading the annual scholarship application process and developing professional development opportunities for BCI’s Student Scholars.

The responsibilities for this position include coordinating the program administration for BCI’s Science Team. Most notably, the duties include, but are not limited to:

• Administer collaborative projects, including financial and narrative reporting and tracking project deliverables to ensure compliance and scheduled completion.
• Coordinate grant proposal submissions, including proposal budget development.
• Create contracts and track progress with sub-awardees and contractors.
• Liaise with BCI’s Operations Team on financial reporting and budget management.
• Coordinate Science Team meetings to foster collaboration and cohesion in a virtual work environment.
• Administer annual request-for-proposal process for BCI’s student scholarship program.
• Develop and facilitate professional development opportunities for BCI’s student scholar community, including organizing networking events, online trainings, and virtual conferences.

Ideal Candidate Qualifications:

Required Knowledge/Experience

• M.Sc. or Bachelor’s degree in relevant field
• 2-5 years of relevant experience
• Demonstrated ability to manage projects and coordinate cross-functional teams, including tracking project deliverables and coordinating remote staff and partners.
• Proficiency in project management software such as Wrike, for organizing tasks, tracking progress, and facilitating collaboration among team members.
• Proven success with managing multiple tasks and projects simultaneously with attention to detail and the ability to prioritize under the pressure of deadlines.
• Experience with data management systems and software for organizing and storing data efficiently and securely.
• Proficiency in written and oral communication skills in English.
• Demonstrated ability and interest in working in an entirely remote team environment.
• Genuine and enthusiastic interest in Bat Conservation International’s mission to protect bat species to ensure a healthy planet.
• Interest in engaging with different communities and developing opportunities that encourage and grow a diverse, equitable, and inclusive conservation science community.

Preferred Knowledge/Experience

• Proficiency in grant writing and development, including proposal budgets and grant submission processes.
• Familiarity with wildlife conservation sector and stakeholder engagement.

Work Characteristics and Competencies:

• Organizational and time management skills
• Detail-oriented, self-motivated, and self-starter
• Strong?interpersonal skills, approachability, and creative problem-solving
• Highly collaborative with a growth mindset and enjoys a challenge
• Willingness to be flexible and adaptive
• Highly curious with a love for learning new things
• Contributes to a healthy workplace and organization

Justice, Equity, Diversity & Inclusion (JEDI)

BCI is deeply committed to JEDI and embeds JEDI-centered practices in the conservation work and organizational culture. BCI is determined to be an employer of choice and believes that the best organizational performance will come from a safe, diverse, and inclusive work environment. Read more about our JEDI statement at www.batcon.org/about-us/justice-equity-diversity-and-inclusion/.

To Apply:

If you have 70% or more of the desired qualifications, we encourage you to apply. Individuals interested in applying should upload their resume and cover letter to the application portal. In the cover letter, please explain how your work and lived experiences have prepared you to be successful in this position, what you find compelling about this job, and how you (and your career) will benefit from this position.

Applications are due by midnight on April 26, 2024. Interviews will be held mid to late May with a tentative start date of June 17, 2024.

Compensation and Benefits

• $60-65,000 annually, full-time salaried. Paid biweekly electronically or via check.
• Compensation package includes generous paid vacation and sick time; 401(k) plan with employer match; health, dental, and vision insurance plan.
• Organizational culture that supports staff well-being and professional development.

***Applications are reviewed in ADP Workforce Now***
https://1.adp.com/HwgtXzGPyoo