Provide secretarial and administrative support including agenda and missions’ management, filing, organisation of events, filtering calls, drafting general correspondence, dispatching information, preparing files and presentations for meetings, taking notes, managing office supplies etc.
Follow up pro-actively on correspondence, outstanding replies and actions resulting from meetings.
Support internal staff management processes such as leave, flexitime and missions, etc.
Provide secretarial/administrative support to individual projects as required.
Support the communication of relevant items to management and staff (inside and outside the service).
Coordinate actions to organise the necessary meeting facilities and logistics in support of the organisation of meetings and special events.
Develop, maintain and update filing systems and maintain relevant databases as necessary.
Carry out any other administrative or secretarial task in line with the main purpose of the job.
Do not forget to mention that you found this job ad on the Euractiv Jobsite!
To help us track our recruitment effort, please indicate in your email/cover letter where (tendersglobal.net) you saw this job posting.