Secretary I

Position Details

Position Information

Recruitment/Posting Title	Secretary I
Job Category	Staff & Executive – Administrative & Support – General
Department	UBHC-Club/Cherry Hill
Overview	Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary	Rutgers The State University is seeking a Secretary I within the Adult Partial Hospitalization Program of Rutgers University Behavioral Healthcare. As the executive or senior level secretary, provides high level secretarial and administrative services for the Adult Partial Hospital and Outpatient Program. Coordinates the activities for assigned projects and programs. Among the key duties of this position are the following: Completes a variety of internal paperwork for the department, including travel and mileage reimbursement forms, general stores requests, check requests, rental subsidy vouchers, and service slips. Prepares, completes and routes paperwork with 95-100% accuracy within established guidelines and time frames as evidenced by supervisor. Prepares and maintains appropriate files of the above with 95-100% accuracy as indicated by staff, administrator and/or supervisor’s feedback. Inputs and retrieves data and information stored in computer and databases and updates as required. Maintains appropriate log sheets and records needed for efficient operation of Unit. Compiles pertinent data and maintains accurate documentation as noted in records retained on Unit. Completes comprehensive reports as directed within pre-established time frames as noted by supervisor.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	2000
Position Salary
Annual Minimum Salary	27.010
Annual Mid Range Salary	27.510
Annual Maximum Salary	28.340
Standard Hours	35.00
Union Description	Teamsters, Local 97
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff – 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program. College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Proficiency in typing and word processing skills required. Microsoft Office experience required. Good external and internal customer service skills.
Preferred Qualifications	Knowledge of Banner and procurement policies and procedures preferred.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Moderate physical effort (lift/carry up to 50 pounds). Walking throughout the program space throughout the day. Frequently prolonged sitting and data entry. Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls. WORK ENVIRONMENT:  Fast-paced work environment in a clean, well-lit, active setting. Client presence in the program throughout the work day with client crisis occurring frequently. Ongoing contact with patient population.
Special Conditions

Posting Details

Posting Number	24ST0472
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Off Campus
City	Cherry Hill
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement