Secretary of Human Rights and APSC AMD-037, ASEAN, Indonesia

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JOB DESCRIPTION

Job Reference Number :

HRsDAMD/SEC/037

Opening Date :

30/07/2024

Job Title :

Secretary of Human Rights & APSC AMD

Closing Date :

14/08/2024

Job Description :

The Association of Southeast Asian Nations (ASEAN) was

founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia, with Timor Leste as its 11^th member with an “Observer” status. It was proclaimed a community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together,” signed by the ASEAN Leaders during the 27th ASEAN Summit in Kuala Lumpur, Malaysia, in 2015. The ASEAN Community Vision 2025 calls for the ASEAN Community in forging ahead together, and to work towards

building a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN with the basic function of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve center of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.

In line with the ASEAN 2025 and the key aspirations of the three ASEAN Community

pillars, namely: Political Security Community, Economic Community and Socio-Cultural Community, supported by the Department of Community and Corporate Affairs, the ASEAN Secretariat is inviting qualified Indonesian citizens or ASEAN Nationals who are currently residing and recruited in Indonesia to apply for the position of Secretary for Human Rights Division and APSC Analysis & Monitoring Division, ASEAN Political-Security Community Department.

Remuneration and Benefits:
Successful candidate will be offered a basic salary of IDR 6,719,300 and attractive remuneration package including monthly transportation allowance, outpatient medical reimbursement, hospitalisation & life insurance, annual bonus of a month’s basic salary, and gratuity. Subject to good performance during

the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the 6-month probationary period.

Responsibilities

Reporting to the Assistant Directors/Heads of Human Rights Division (HRsD) and APSC Analysis & Monitoring Division (APSC AMD), the staff shall be responsible to:1. Provide secretarial and administrative support to manage day-to-day activities of divisions.
- Establish and maintain a coherent filing system.
- Monitor communication/correspondence from the Executive Support Division (ESD) to ensure that tasks under the purview of HRsD and APSC-AMD are communicated to the Assistant Directors/Heads of divisions.
- Compile and

prepare document kits for meetings (photocopy/ disseminate relevant documents/papers/letters for the Division desk officers).

Arrange hotel reservation, ticketing and prepare Travel Authorization for the staff of the Division travelling to attend meetings.
Manage office supplies.
Manage electronic calendar.

2. Provide assistance on general correspondence.

Generate memos, emails and letters, including distribution of the documents to the relevant officers.
Organise appointments with external parties/officials.
Respond to queries and provide necessary information related to the Assistant Directors.

3. Organise and facilitate meetings/workshops and other events.

Take lead on logistic and administrative facets in organising meetings/workshops and other events

to ensure that the events are running smoothly in accordance with ASEAN protocol. These include preparing documents distribution, material for meetings and necessary equipment for meetings.

Coordinate with supporting staff to ensure timely and proper services are rendered.
Liaise with external service vendors as well as ASEAN Secretariat colleagues for event arrangements.

4. Maintain electronic and hardcopy filing systems and ensure timely retrieval of documents.

Maintain divisions’ shared-folder and databases.
Store hardcopy documents in systematic manners.
Prepare Standard Operating Procedures for recurring tasks.

Qualifications

- Completion of Diploma of Secretary,

Business Administration, Public Relations, or other appropriate Diploma, technical or other training relevant to the position and a minimum of one (1) year experience in executive support role.

Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
Ability to communicate effectively with colleagues at all levels of the organisation.
Demonstrated commitment to collaborative work practices.
Competent level of oral and written communication skills, including experience in cross-cultural environment and international settings.
Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.

Proven ability to maintain confidentiality of matters related to work place.
Familiarity with protocol matters.
Sound command of English, written, and spoken.

How to Apply
Step 1: Please re-read this job description from the beginning to the end.
Step 2: Click the APPLY FOR JOB button at the end of this job advert.
Step 3: After going to

parent website, please read instructions carefully and ensure you apply as soon as possible.

Good luck!

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Secretary of Human Rights and APSC AMD-037, ASEAN, Indonesia

JOB DESCRIPTION

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