Secretary to the Political Section

Job description

• Administrative and personal support to diplomats (arrival in Belgium and departure, VAT exoneration, taking appointments, making reservations, etc.)
• Answering calls, taking messages and handling correspondence
• Research on information, press monitoring, attending virtually meetings and/or conferences and writing reports
• Contacts with European institutions, the Belgian protocol service and other Belgian Federacy agencies.
• Receiving visitors at the reception
• Help in the organization of events
• Translation

Your profile

Languages

• Excellent verbal and written communication skills in French and English (native level)
• Japanese language basic skills is preferred

Previous professional experience

• Experience in an administrative/secretarial function
• Experience in work, academics related to Japan is preferred

Knowledge

• Knowledge of and interest in EU affairs (foreign relations, security and defense, justice and home affairs)
• Computer literacy (Word, Excel, Outlook etc.)
• Strong interest in Japan (Culture /Language), in relations between Japan-EU

Personal and professional attitude

• Rigorous and very organized
• Excellent interpersonal skills and discretion

Other

• Work permit required for Non-EU citizens.

Interested?

Please send the following documents in English with subject line in the format “Political Section _Last Name” to recruit@eu.mofa.go.jp

• Your CV
• A cover letter (one page maximum)
• A reference letter

The deadline for the applications is the 21st of August 2024.

Interviews will take place early September 2024.

An ideal starting period will be on the 7th of October 2024.

Applications, however, will be reviewed on a rolling basis and the position will be filled as soon as we find the right candidate.

Only shortlisted applicants will be contacted. Submitted documents will not be returned.

 

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