HAMAP
tendersglobal.net
Description
HAMAP-Humanitaire in Iraq
Halte aux Mines AntiPersonnel (HAMAP)-Humanitaire is a French NGO, established in 1999 in order to contribute in struggles against mines and the risks it presents to civilian population. HAMAP-Humanitaire is active in 13 countries and pursue a mission of support to local partners from the need assessment, through project conception and to its sustainable implementation. HAMAP-Humanitaire diversified its field of activity, to encompass four sectors: Engineering (WASH and construction); Health and hygiene; Education – vocational training; Mine Action.
https://hamap-humanitaire.org/
Job Information
Contract Duration: 6 months (with possibility of extension)
Duty station: Erbil, Iraq (with trips to Dohuk, Mosul and Sinjar)
Working hours: Part-time (20 hours weekly)
Requirements
Minimum education: Diploma, bachelor’s degree or above
Minimum experience: 5 years
Required travel: Yes.
Job status
No of jobs: 1
Published date: 25th January 2024
Deadline date: 31st January 2024
Start date: As soon as possible.
Description
HAMAP-Humanitaire is looking for a Security and Admin-Log Assistant in Erbil to perform security duties including document redaction and update, monitoring and movement tracking. S/He is also expected to support the Admin and Logistics Department in its external administrative tasks and logistics and procurement duties according to HAMAP-Humanitaire procedures.
S/He supports HAMAP-Humanitaire’s mandate, values, and international standards.
Hierarchical and organizational links:
Reports to: Support Function Manager and Deputy Coordinator for Iraq (DCFI for Security and SFM for Admin)
Coordinates with: All staff
Main Responsibilities:
- Develop and update key security documents and ensure the implementation of security rules, procedures, and mitigation measures.
- Develop and update essential external administrative documents, ensuring upholding organizational standards and compliance with government-established protocols.
Duties:
- Security
- Develop and update key security documents such as Country Security Plans, Contingency plans, and procedures, and submit them for approval by the DCfI.
- Advise the DCfI on the definition of safety and security strategies.
- Ensure a constant monitoring of the safety and security events in the country and the region when relevant.
- Report safety and security trends to DCfI
- Ensure all staff are informed of the latest security dynamics and security rules and procedures as validated by DCfI.
- Deliver regular and ad-hoc security briefings when necessary.
- Ensure all movements are properly authorized and tracked.
- Ensure security procedures and mitigation measures are applied, including by conducting field visits.
- Plan renewal and purchase of safety and security equipment
- Participate in the weekly meetings in the Erbil office and ensure safety and security information is disseminated to all staff, as required.
- Ensure briefing staff on any immediate security threats and provide training if necessary.
- Provide a security briefing to all new staff (advising on the current security)
- Admin
- Develop and update key admin documents such as procedures and submit them for approval by the Support Function Manager.
- Process all legal documents for HAMAP.
- Translate and interpret for the foreign staff when required (English/Kurdish/Arabic).
- Process and obtain on-time KRI visas, residencies, stay, travel, or working permits for HAMAP staff.
- Stays updated and informed about any change in the procedures to follow in order to obtain any visa, stay, travel or working permits.
- Facilitate medical check-ups for the staff.
- Maintain good relationships with local authorities.
- Ensures that HAMAP-Humanitaire is in compliance with all the requirements of the NGO directorate and other national and local authorities.
- Maintain records of formal letters ingoing and outgoing.
Required Competencies:
- Behavioral
- Takes responsibility and manages constructive criticism.
- Works effectively with all HAMAP staff, partner and project’s stakeholders.
- Plans work, anticipates risks, and sets goals within area of responsibility.
- Contributes to a collegial team environment.
- Maintains and promotes HAMAP’s conduct regarding ethical behavior.
- Creates a respectful office environment free of harassment and retaliation and promotes the prevention of sexual exploitation and abuse (PSEA).
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation.
- Displays awareness of relevant technological solutions.
- Works with internal and external stakeholders to meet resource needs of HAMAP.
- Technical
- Strong interpersonal and communication skills with an ability to consistently work with a diverse range of stakeholders with tact and diplomacy.
- Ability to work under pressure and meet deadlines in a fluid and sometimes insecure environment.
- Knowledge of KRI in terms of its political, economic, and social trends.
Qualifications & Preferred Skills
How To Apply
How To Apply
- To apply please prepare a CV and Cover letter and fill the form at this link: https://bit.ly/SecurityandLiaisonofficeratHAMAP-Humanitaire
- The application should only take 5 minutes to complete.
Deadline Date
2024-01-31
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