Security and Safety Specialist (ESA) – P3  

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Placing women’s rights at the centre of all its efforts, UN-Women will lead and coordinate the United Nations System’s efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. The UN Women Security & Safety Services within the Division of Management and Administration reporting to the Executive Director, is responsible for all aspects of security and safety management for UN-Women.

Under the direct supervision of the Country Representative Sudan and the Regional Security Specialist for Africa, the Security and Safety Specialist for East and Southern Africa (ESA), is primarily responsible for all aspects of the UN Women Security and Safety services for Sudan. The Security and Safety Specialist is to advise, assist and support UN Women Sudan Country Office and additional UN Women field offices throughout Sudan and UN Women Security Field personnel with regard to their security and safety responsibilities. The responsibilities are aligned to UN & UN Women security policies, procedures and guidelines to minimize the risk to UN Women personnel, property, and operations in the field while at the same time enable UN Women programme delivery throughout the organization.

The position duty station will be Port Sudan, Sudan, whilst the incumbent will be required to complete mission travel as required.  

Duties and Responsibilities

Provide technical support, guidance, and advice to Country Office and Sudan field offices:

• Provide timely and accurate security and safety advice and recommendations to the CO; and approve organizational missions;
• Clarify, interpret, and implement existing UN and UN Women security and safety policy as applicable;
• Oversee security evaluations and provide advice on security measures for the residences (Residential Security Measures – RSM) of UN Women personnel, as well as on the latest trends and threats to personnel safety and security;
• Track developing threats and related risks, reviewing the impact of security and safety factors and risk on UN Women personnel, premises, assets, programme design and delivery;
• Provide recommendations regarding effective risk prevention and mitigation measures, including recommendations for possible UN Women support needs and improvements;
• Provide security surge support outside of the designated ‘Duty Station’ as required;
• Provide remote security support to identified UN Women personnel, offices, programmes and projects;
• Advise and support UN Women Security Focal points with regard to UN Women online security assessments systems.

Oversee security assessments and take necessary action:

• Oversee substantive assessment of the security situation at duty stations and ensure adequate collation and verification of security information;
• Conduct security assessments of UN Women premises and equipment and provide recommendations on risk management.

Liaise with and participate in the local and regional security community:

• Liaise and coordinate with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations, UN entities, and other non-State actors;
• Participate as a member of security groups, particularly security cell group and any Working Groups as directed by the UN Women Regional Security Specialist;
• Provide an advisory presence at UN security management meetings such as the country SMT, UNCT, and OMT in support of the UN Women Country Representative;
• Develop and maintain a security network of international and national security personnel;
• Represent UN Women on behalf of the Regional Security Specialisty  at security meetings, and attends security workshops/training sessions, working groups and conferences as directed.

Collect, update, and communicate security information:

• Provide updates and information to HQ in relation to the security intranet portal and documentation;
• Disseminate of security information and measures to personnel;
• Disseminate analytical products and outputs of the Security and Safety Services to UN Women personnel and the Country Represenative;
• Disseminate analytical products and outputs of the Security and Safety Services to stakeholders; Conduct regular communications with UN Women Security Focal Points and personnel;
• Establish and maintain  a UN Women Warden Systems/Communication Trees.

Develop, maintain, manage and implement the UN Women Sudan Country Security Plan, including updating personnel lists:

• Oversee the development and implementation the UN Women Country Security Plan in accordance with the UN Security Plan; maintain the plan;
• Manage the preparation and review of the UN Sudan Country Security Plan and provide technical support in its implementation;
• Provide advice and recommendations in the selection and purchasing of security and safety equipment;
• Prepare and submit security clearance/movement of personnel requests;
• Provides oversight and coordinates the implementation of UN Women Warden Systems;
• Keep and update of information related to UN Women offices and residences including SudanPremises Directory.

Monitor, manage and implement UN Women compliance of the Security Risk Management Measures (SRMM) established for the duty station/s:

• Compile data required for the SRMM Self-Assessment of the UN Women and UN Security and Safety Compliance Survey (SSCS) Programme;
• Provide technical support to and advise the UN Women Sudan Security Focal Points in the completion and updating of the SSCS;
• Provide technical support to and advise the UN Women Sudan Security Focal Points in the evaluation and implementation of the UN Women Security and Safety Compliance Action Plan (SSCAP);
• Provide technical advisory support to the Sudan Country Office Representative for the UN Women Security Compliance Enhancement Funding (SSCEF);
• Implement SRMM for UN Women personnel, premises and assets, and systems and protocols, in accordance with organizational risk acceptance, ensuring the mainstreaming of security;
• Provide UN Women managers with prescriptive content such as policy, risk management methodology, SRMM and RSM;
• Provide technical support to security compliance input of all UN Women offices within AOR;
• Provide technical support to the Programme team in completing and submitting the UN Women online Programme Assessment format.

Report security and safety incidents affecting UN Women personnel, programmes, offices and assets:

• Collate information and provide inputs to security reports, such as the Security & Safety Incident Reporting System (SSIRS), Security Risk Management (SRM) Assessments and other ad-hoc incident reports;
• Oversee security and safety evaluations and surveys of CO/PPOs;
• Develop accurate and timely written country briefings; add inputs to position papers from a field perspective;
• Provide information to the country UN Security Management System (UNSMS) as required.

Develop and conduct training courses on security and safety awareness, preparedness, mainstreaming, BCP and specialized functions:

• Participate in the development and delivery of UNSMS training;
• Develop and deliver UN Women specific security and safety training;
• Provide security and safety orientation to newly assigned personnel members and briefings;
• Provide security and safety mainstreaming sessions as required;
• Provide BCP training sessions as required and under the guidance of the UN Women Business Continuity Manager;
• Provide Occupational Health and Safety (OHS) training sessions as required and under the guidance of the UN Women Occupational Safety and Health Specialist;
• With the support of the RSS, provide BCP training sessions as required;
• Coordinate with Human Resources to provide UN Women Country Representative and Heads of Offices/departments security and safety briefings;
• Identify, develop and deliver specialized security and safety training under the guidance of the Global Security Adviser.

Manager the Security Budget and Finances:

• Oversee the security and safety bi-annual work plan and related budget; initiate budget revisions for approval;
• Prepare security budgets as well as completion of UN Women SSCEF funding requests;
• Provide substantive security inputs to UN Women BWP/SN, programme appraisal bodies, and related budgets;
• Ensure that all projects and programmes contribute resources to implementation of security and safety measures.

Perform other security-related tasks including but not limited to:

• Provide Air Travel Focal Point services to UN Women as per CATSU requirements;
• Maintain liaison with commercial companies used for UN Women security at offices and residences, in order to ensure the effective and efficient use of the guard force;
• Deliver SMT talking points for the Country Representative prior to the meeting and provide updates on the Security Cell discissions;
• Complete a review of physical security arrangements at UN Women office locations in the area of operations;
• Prepare movement plan for field missions for UN Women personnel;
• Establish proof of life protocol with the CO and regional HR Business Partner for CO based and visiting personnel;
• Develop a quick reference guide for the HIM scenario for the Country Office.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/en/about-us/employment/application-process#_Values

Functional Competencies:

• Excellent knowledge of security and risk management;
• Excellent knowledge of country’s security situation/ laws;
• Ability to be client focused;
• Excellent analytical skills;
• Ability to create, edit and present information in clear, presentable and concise formats;
• Ability to build effective client relationships and partnerships;
• Ability to interact at all levels of staff/organization;
• Excellent interpersonal skills;
• Ability to provide guidance and support to others;
• Ability to plan, prioritize and deliver tasks on time;
• Ability to develop creative solutions;
• Ability to function effectively in crisis and stressful circumstances. 

Required Skills and Experience

Education and certification:

• Master’s degree or equivalent in security management, business administration, leadership, political/social science, psychology, international relations or a related field;
• A first-level university degree in combination with two additional years of qualifying experience may be accepted In lieu o f the advanced university degree. UN, military or police senior Command and Staff College qualification with command experience, may be accepted in lieu of the advanced university degree.

Experience:

• Minimum 5 years of progressive experience in security with experience of programme management in the field in a development context;
• Experience of conducting security and/or safety risk assessments as integral part of operational planning and the enabling of operations is required;
• Experience of disaster and/or conflict surge or Civil Military coordaintion support is highly desirable;
• Security Analysis Process and Practice (SAPP) qualified highly desirable;
• Experince in United Nations Security Managment System is desirable.

Language Requirements:

• Fluency in English is required;
• Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Notes:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

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