Security Senior Assistant

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Description

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• Proper analysis of the security situation, including preparedness and risks.                                   
• The development of the Security Plan and the Self-Assessment Programme for the mandatory  mitigation measures.
• Maintains staff lists, and information related to UNOPS offices,  residences, project sites, focal points, and the warden system for implementation of the  Office /Operations’ Security Plan; 
• Disseminates, relays, exchanges and communicates information regarding the security situation in the country or areas of responsibility
• Compiles and tabulates the results of  questionnaires and data to support the monitoring of compliance with the required security mitigation measures established at the duty station 
• Documents and supports the reporting of security incidents affecting UN staff, offices and assets.
• May represent UNOPS at Security Cell meetings, to record matters arising and provide routine information to clients.
• Undertakes routine follow up action on security issues on behalf of the supervisor and informs supervisor of status.
• Administratively supports the organization of training courses on security awareness and preparedness, and may participate as resource.
• Conducts basic elements of security briefings to newly arrived staff, as required.
• Provides guidance and advice to personnel on routine security procedures, communication channels, and focal points.
• Administers security-clearance processes including requests for compound access. 
• In absence of Senior Field Security Adviser, Security Senior Associate, or functional supervisor, works closely with UNDSS and assist UNDSS in performing their overall coordination role, providing information and support on issues related to UNOPS.

• Provides general administrative services for the work area, managing the information flow, following up on the timeliness of responses for initiatives, correspondence, and queries, with internal and external stakeholders, including Security Focal Points of UN agencies and UNDSS;
• Organizes meetings and briefings, arranges appointments, receives visitors, places and screens telecommunications, answering queries with discretion, and takes minutes and/or notes at meetings as directed by supervisors.
• Prepares reports, tables, databases, charts, etc., applying technical skills and knowledge in formatting.
• Facilitates emergency communications by operating specialized data-communication equipment, including satellite telephone, VHF, HF, etc. 
• Maintains routine and confidential correspondence files / documents, ensuring the security of data and other sensitive information.

• Organizes, facilitates and/or delivers training and learning initiatives for personnel on procurement
• Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices in procurement.
• Collects feedback, ideas, and internal knowledge about processes and best practices and utilizes productively.

• Provide safe and secure transportation services to staff as required.
• Security driving in convoy respecting convoy SOP 
• Ensure the vehicle is kept clean, tidy and in good working condition.
• Ensure the vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tires, etc.
• Comply with the rules and regulations of driving in Somalia.
• Report any instances of security threats to the Security Officer.

• Completion of secondary school is required. 
• First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.
• Certification
• Relevant certification in security related studies is a distinct advantage.

• A minimum of five years of relevant experience in security or operations’ services is required in national or international, public or corporate organizations, including in the following areas: Incident reporting, security administration support, security communication, telecommunication and warden system.
• Prior experience with the UN system or international NGOs is desirable.
• Proficiency in computers and office software packages (MS Office), and experience in handling of web-based management systems is desired.
• Knowledge of Telecommunication (including HF and VHF)  is requirement.
• A minimum of five years of relevant experience in  Security driving, or related field is required. 
• A valid driver’s license and a clean driving record are required. Certificates in advanced driving, armored vehicle driving, and specialized security training are desirable.
• Excellent interpersonal and communication skills, and ability to work effectively in a multicultural and complex environment is desirable.
• High sense of responsibility, integrity, professionalism, and respect for diversity is desirable.
• Willingness and ability to travel within the area of operation and other locations as required.

• For this position, fluency in English Language (i.e. writing, reading and speaking) is required.
• Knowledge of another official UN language is an asset.
• Knowledge of Somali local languages is desirable.

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