SEED – Provision of Professional Medical Insurance & Group Personal Accident Insurance Services

Background:

SEED is committed to maintaining the safety and security of its staff. To achieve this, SEED requires medical and Group Personal Accident Insurance to ensure staff rights and access to medical treatment. In the Kurdistan Region, like other parts of the world, there is a risk of infectious diseases, infections, and traffic accidents. SEED staff frequently travel to camps, work under extreme temperatures, and interact with Refugees and IDPs, increasing the risk of diseases and accidents.

Since 2017, SEED has been contracting insurance companies, consistently seeking the best services and prices.

General information:

1- Submission of Proposal

1. Bids must be submitted through email to This email address is being protected from spambots. You need JavaScript enabled to view it. The subject of the email should be (SEED-PL-24-019 – Health Insurance for SEED’s Staff).

2. All bidders must submit the documents listed in Annex A: Table (1) and complete Annex A: Tables (2), (3), and (4)

3. Language and Currency: Proposals could be submitted in English, Arabic, and Kurdish, with prices stated in USD.

4. Terms and Validity of the agreement: The Agreement resulting from this RFP will commence upon the signing of the Agreement by both parties and shall be valid for 1 (one) year with an option to extend for an additional year. 

5. Cancellation: SEED reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of SEED, and is not bound to accept the lowest price bid submitted. SEED reserves the right to cancel this RFP at any time prior to award, without penalty. 

6. Conflict of Interest: By submitting a response to this RFP, Bidder warrants that, to the best of its knowledge, no SEED employee, consultant, or other party related to SEED has a financial interest in Bidder’s business activities.   Discovery of an undisclosed Conflict of Interest situation will result in immediate disqualification of the bidder and disqualification of the bidder from participation in future SEED RFP processes. 

7. Bid Validity: Price quotations submitted in response to this RFP must be valid for at least 30 days. Prices shall be fixed for the duration of the Agreement and may be revised after six months if wholesale pricing on individual items changes by more than 7.5% or another mutually agreed percentage with the successful bidder .

2- Instructions to Bidders: yle=”font-weight: 400;”>In submitting a tender, the bidder accepts in full and without restriction the special and general conditions governing a contract as the sole basis of this tendering procedure, whatever their own conditions of sale may be.

All bids submitted by the interested candidate must be valid for 12 months. Moreover, all documents must be submitted in the English language.

The bidder will be excluded from the consideration  in the following cases:

–      If two or more bids are submitted for the same tender.

–      Late submission of offer according to section four of this tender.

–      If documents are not stamped and signed.

–      If Annex A: Tables (2), (3), and (4) are not filled out.

–      If a bidder did not submit any of the mandatory documents according to Table (3).

Note: SEED is not responsible for the failure of the Internet, network, server, or any other hardware or software used by the bidder.

Tender’s File

6684fa879abfb-rfp-seed-pl-24-019-health-insurance-for-seed-s-staff-july-2024.pdf