Senior Administrative Assistant

<!–

Description

–>

• Ensure timely and complete processing of the Participation Programme (PP) requests for African countries in conformity with UNESCO’s General Conference resolutions, UNESCO’s Executive Board decisions, the UNESCO’s approved programme and budget (C/5) and UNESCO’s Medium-Term Strategy (C/4), priority areas of UNESCO programmes and various priority groups, for onward submission to the Intersectoral Committee on the PP.
• Maintain regular contacts with National Commissions for UNESCO and other official partners of UNESCO throughout the cycle of the PP for information and supporting documents required by project evaluators.
• Ensure proper follow-up and monitoring of the work of the Intersectoral Committee on the PP and prepare the outcome report of the Committee.
• Follow-up on payment authorization of approved funds, submission of financial and evaluation reports.

• Ensure financial administration of PP files. Provide guidance and advice to support team members on the administrative and financial-related issues and assist them drafting related correspondence. Identify difficult/contentious cases and propose solutions for the supervisor’s approval. 
• In coordination with Bureau of Financial management Management (BFM)  and Administrative Officers (AOs), ensure timely payments by obligating payments and monitoring posting of payments in the system of the Organization. Link the release of payments to submission of progress and final reports, ensuring that these are complete and validated by all parties concerned.
• Review and validate financial reports for completeness and accuracy.
• Undertake a complete review of all supporting documents about the reported expenses of a limited number of financial reports.

• Completed secondary, technical and/or vocational education.

• At least eight (8) years of relevant work experience in financial and administrative services, preferably in an international professional environment, or in related fields.

• Excellent organizational and coordination skills.
• Excellent interpersonal communication skills, including drafting skills.
• Capacity to handle information objectively, precisely and confidentially.
• Ability to perform tasks in an autonomous manner.
• Flexibility in adjusting to work schedules and setting priorities, and to manage multiple tasks.
• Discretion, good sense of judgement and capacity to deal efficiently and tactfully with a variety of stakeholders in a multicultural environment.
• Excellent IT skills with proficiency in the use MS Office (Excel, Word, PowerPoint, Outlook, Teams, etc.)

• Excellent knowledge (oral and written) of English or French and good knowledge of the other language.

<!—

<!–

–>