Senior Administrative Assistant

Title: Senior Administrative Assistant

Division: Provost’s Office

Department: College of Nursing & Health Professions

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.17/hour

EEO Job Group: 5 E6

Position Summary

The University of Southern Indiana is accepting applications for Senior Administrative Assistant.

Provide administrative support for the Occupational Therapy program in the College of Nursing and Health Professions.

Duties/Responsibilities 

• Provide support to the program Chair and faculty including credit card use & reconciliation, collection and collation of accreditation documents, and curriculum documents.
• Manage program fieldwork documentation as directed for the fieldwork coordinator.
• Establish and maintain student files and databases to facilitate student selection and orientation and health records.
• Manage application documentation for the program selection process.
• Assist in development, maintenance and improvement of the student information system by establishing files on new students; entering in database programs; updating statistics; preparing current lists, mailing labels, and sheets of statistical data from the file reports.
• Maintain inventory of program supplies, materials, resources, and classroom equipment. Order new supplies and equipment as needed and place in inventory.
• Respond to written and oral queries about the program.
• Provide information as needed to assist with budget development and implementation.
• Contribute to the update of student and faculty handbooks; student orientation and fieldwork packets.
• Coordinate course scheduling, section changes, room rescheduling, and book orders.
• Coordinate annual Occupational Therapy student recognition ceremony.
• Help maintain program website.
• Provide assistance to program evaluation process as requested.
• Other duties as assigned.

Required Knowledge and Skills

• High school diploma/GED and two to three years related office experience.
• Experience with microcomputers, word processing, spreadsheet databases, electronic mail, and Internet programs.
• Strong written and oral communication skills and strong customer services skills.
• Strong interpersonal, organization, and time management skills.
• Strong problem-solving skills, attention to detail and the ability to multi-task.
• Must demonstrate adaptability, along with the willingness to learn new responsibilities in a short time and apply learned skills to similar activities.
• Ability to work in a team environment and the flexibility to move from one project to another.
• Ability to work cooperatively with a diverse group of internal and external individuals.

Preferred Knowledge and Skills

• College degree or some college coursework.
• Working knowledge of Blackboard.

Regular Work Hours/Travel Requirements

• Standard work hours are Monday through Friday, 8:00am – 4:30pm.
• Hours may be adjusted for program/center coverage needs.
• An occasional change in schedule and/or overtime may be required.

About USI           

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits .

Application Process

Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include:

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at [email protected] or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at [email protected] or (812) 464-1815.

EEO Statement

The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.