Senior Administrative Assistant

Title: Senior Administrative Assistant

Division: Provost’s Office

Department: Honors Program

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.17/hour

EEO Job Group: 5 E6

Position Summary

The University of Southern Indiana is accepting applications for Senior Administrative Assistant.

Provide administrative support for the Honors Program and Theme Living Communities.

Duties/Responsibilities 

• Work closely with the Director of the Honors Program (HP) and Theme Living Communities (TLCs) to support student recruitment, retention, and success.
• Receive walk-ins, emails, and telephone calls for the two Programs. Assist current students, prospective students, and others with inquiries to the office, including during New and Transfer Student Orientations and other events.
• Maintain student files and student records, including monitoring student grade reports, membership records, probation and dismissal records, reporting Honors grades to the Registrar’s Office, and tracking Honors activity points
• Prepare correspondence for prospective students and current students and other communication. Process applications for the HP and TLCs.
• Assist with maintenance of HP and TLC websites.
• Coordinate student worker assignments and review in terms of completeness, timeliness, and accuracy.
• Assist with student registration and other student needs, including coordination of priority registration for Honors students with the Registrar’s Office.
• Assist with all aspects of event planning for HP and TLC activities, including the Honors Cords ceremony, luncheons, retreats, banquets, etc. and the TLC Welcome Week events.
• Assist the Honors Student Council/Assembly with coordination of their events. Work with the Honors Faculty Council and the Theme Living Communities Council to arrange their meetings and support their tasks.
• Collaborate with Housing and Residence Life on placing students in TLCs and Honors apartments.
• Maintain inventory of supplies for Program. Receive and distribute incoming mail.
• Other duties as assigned.

Required Knowledge and Skills

• High school diploma/GED.
• Two years of clerical experience or an equivalent combination of education and/or experience.
• Experience with microcomputer, word processing, spreadsheet, database, and electronic mail software.
• Knowledge of internet information gathering and ability to learn web creation and maintenance.
• Excellent oral and written communication skills.
• Excellent organizational and time management skills with keen attention to detail.

Preferred Knowledge and Skills

Regular Work Hours/Travel Requirements

• Standard work hours are Monday through Friday, 8:00 a.m. to4:30 p.m.
• Occasional overtime may be required.

About USI           

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits .

Application Process

Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include:

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at [email protected] or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at [email protected] or (812) 464-1815.

EEO Statement

The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.