Senior Administrative Associate, G7, Fixed Term, Dhaka, Bangladesh, #127983

Bangladesh Country Office is seeking an experienced Senior Administrative Associate responsible for the management of the fleet of vehicles across Bangladesh Country Office (BCO). The incumbent will provide a strategic focus on managing the fleet most efficiently and cost-effectively.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, a future

How can you make a difference?

The Senior Administrative Associate will report to the Admin. Officer, NOB and will be responsible for the management of the fleet of vehicles across Bangladesh Country Office. The incumbent will provide a strategic focus on managing the fleet in the most efficient and cost-effective way.

Summary of key functions/accountabilities:

Fleet Management:

• Ensure fleet optimization bringing in innovative initiatives to add value and bring more efficiency (car rental; usage of own cars; etc)
• Develop partnerships with sister agencies and others (carpooling; etc).
• Manage drivers (FTs and Contractors) and implement flexible working hours to reduce overtime; Manage overtime.
• Manage the fleet with proper SOP and work processes for maintenance and repairs.
• Ensure that PAs in Field Offices are properly trained in fleet management-related activities (e.g. VTS; online vehicle booking).
• Ensure vehicles are in good condition shape and that insurance; taxes etc. are paid on time.
• Maintain MOSS compliance (Fire Extinguisher, First Aid Box, Fire Blanket, Reflector Triangle, Umbrella, Torch, Water, and Light Food) of vehicles.
• Manage shuttle service and Transport pool to ensure proper support to the office.
• Ensure that drivers have the right level of training (e.g. Plan, design, and provide Advanced Safe Driver Training (ASDT) to all drivers).
• Manage relevant contracts (outsourced drivers; car rental; ev. shuttle services; fuel company; etc.).
• Ensure timely disposal of vehicles and manage leased vehicles.
• Ensure that PAs on the field have the right level of training and focus on decentralization of activities.
• Prepare timely reports for management.

Other activities:

• Manage budget and ensure ongoing monitoring activities for vehicle repair and maintenance
• Provide technical advice and support on AC; elevator and generators.
• Contribute to the Environmental Footprint and Accessibility Assessment Tool (EFAAT) exercise and other key analysis as requested by line of supervision.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• A minimum of (7) seven years of relevant administrative or clerical work experience is required.
• A bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace an additional two years. 
• Experience in Fleet management is required.
• Experience in reporting on Key Performance Indicators would be an added advantage.
• Knowledge of Environmental Footprint and Accessibility Assessment Tool (EFAAT) is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others. 

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

The selected applicant will have an initial two (2) year fixed-term contract, with the possibility of extension, subject to satisfactory performance.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

Internal candidates who are legally permitted to work for UNICEF in Bangladesh, independently of UNICEF appointment, will also be considered.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.