Senior Administrative Coordinator

Position Overview

The McDowell Sonoran Conservancy is a non-profit organization that leads the conservation and protection of the Scottsdale McDowell Sonoran Preserve, a 31,000 acre Sonoran Desert preserve in Scottsdale, Ariziona. The Senior Administrative Coordinator plays a central role in the smooth functioning of our small, dynamic office. Ideal for someone who thrives in a bustling environment where each day brings new challenges, this position is a blend of administrative coordination, operational support, and team engagement. The successful candidate will be the go-to person for ensuring our office runs efficiently, supporting both staff and leadership, and keeping the workplace organized and energized.

Key Responsibilities

• Manage daily office operations, including supplies, equipment, and vendor relationships
• Serve as a first point of contact for visitors, calls, and correspondence
• Coordinate scheduling, meetings, and logistics for staff and leadership
• Support HR processes such as onboarding, and benefits coordination
• Assist with budgeting, invoice processing, and expense reports
• Lead special projects and workplace initiatives, from team events to process improvements
• Champion office organization and ensure a welcoming, well-kept workspace
• Facilitate communication across departments and help solve day-to-day challenges
• Contribute creative ideas for enhancing office culture and staff engagement
• Support logistics arrangements for external and internal events

Qualifications

• Previous experience in office administration, coordination, or management
• Excellent organizational and multitasking skills
• Strong written and verbal communication abilities
• Comfort working independently and as part of a small, collaborative team
• Attention to detail and problem-solving mindset
• Proficiency with office software and technology
• Enthusiasm for varied tasks and a fast-paced workplace
• A passion for the environment and the Conservancy mission and values

If you appreciate variety in your workday, enjoy connecting with people, and are energized by keeping an office running at its best, we invite you to join our team and help shape a thriving workplace.

Working Conditions

This role is office based, Monday – Friday, 9 a.m. – 5 p.m.

Like all of our staff members, this role is expected to contribute to a culture based upon respect, teamwork and collaboration. Adaptability, creativity, and a passion for the environment and the Conservancy are a must.